Facilities Operations Coordinator: Events, Vendors & Maintenance

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 37,000 - 44,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a Facilities Operations Coordinator at Raffles Place to manage day-to-day operations, vendor coordination, and event support. This role requires at least 1 year of FM or related experience and strong customer service skills.

You will work standard hours Mon-Fri with occasional half-day Saturdays, focusing on maintainance, logistics, and stakeholder coordination to ensure a safe, clean environment.

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain
• Ability to work under pressure and customer service oriented
• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco)

Responsibilities

• Manage day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinate vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.
• Support planning and execution of events, including venue setup, logistics, and coordination with stakeholders.
• Supervise cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.
• Monitor supplies and arrange replenishment to support daily operations.
• Review vendor work, quotations, and invoices to ensure accuracy and value.
• Handle basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinate deliveries, purchases, and service requests to ensure smooth operations.
• Monitor building's facilities and arrange repairs when needed.
• Manage lost and found items, maintaining proper records and follow-up.
• Support sustainability efforts such as recycling initiatives.
• Identify areas for improvement and implement solutions to enhance efficiency and service quality.
• Assist with manpower coordination and provide support during peak periods or staff shortages.
• Act as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Skills

Facilities management

Vendor coordination

Event coordination

Customer service

MS Office

CMMS

Tools

CMMS (Facility Bot)

Condeco Visitor Management System

Microsoft Office

Job description

PERSOL Singapore Pte Ltd is seeking a Facilities Operations Coordinator at Raffles Place to manage day-to-day operations, vendor coordination, and event support. This role requires at least 1 year of FM or related experience and strong customer service skills.

You will work standard hours Mon-Fri with occasional half-day Saturdays, focusing on maintainance, logistics, and stakeholder coordination to ensure a safe, clean environment.