Facilities & Events Coordinator: Smooth Ops & Vendors

PERSOL; Singapore; On-site; SGD 37,000 - 44,000; Full time

Job summary

PERSOL is looking for a Facilities Coordinator to manage day-to-day operations at our Orchard site in Singapore. You will coordinate vendors, oversee cleaning, and support events with logistics and venue setup.

The role requires handling inquiries, maintaining hygiene standards, and assisting with administrative tasks while coordinating with staff and stakeholders to ensure smooth operations.

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services.
• Able to respond to inquiries or complaints from clients, line management and supply chain.
• Work well under pressure with a customer service focus.
• Intermediate skills in Microsoft Office Suite and CMMS/Visitor Management tools.

Responsibilities

• Manage day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinate vendors and service providers, ensuring quality and timely delivery.
• Support planning and execution of events, including venue setup and logistics.
• Supervise cleaning and upgrading/restoring activities, ensuring hygiene standards.
• Monitor supplies and arrange replenishment for daily operations.
• Review vendor quotations and invoices for accuracy and value.
• Handle basic administrative duties including reports and records.
• Coordinate deliveries, purchases, and service requests for smooth operations.
• Monitor building facilities and arrange repairs when needed.
• Manage lost and found records and follow-up.
• Support sustainability initiatives such as recycling.
• Identify areas for improvement and implement efficiency improvements.
• Assist with manpower coordination during peak periods or staff shortages.
• Act as a point of contact for staff, vendors, and stakeholders.

Skills

Customer service

Staff coordination

Vendor management

Problem solving

Tools

Microsoft Office

Excel

PowerPoint

CMMS (Facility Bot)

Condeco

Job description

PERSOL is looking for a Facilities Coordinator to manage day-to-day operations at our Orchard site in Singapore. You will coordinate vendors, oversee cleaning, and support events with logistics and venue setup.

The role requires handling inquiries, maintaining hygiene standards, and assisting with administrative tasks while coordinating with staff and stakeholders to ensure smooth operations.