Facilities Management Professional Singapore

American President Lines; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Annual leave

Pension

Health insurance

Life assurance

Job summary

CEVA Logistics is seeking a proactive Assistant Facilities Manager to oversee day-to-day facilities and security across office and warehouse sites in Singapore. The role expands to lead multi-site projects, fittings, relocations, and site migrations while driving sustainability initiatives and maintaining rigorous documentation.

You will collaborate with Operations, IT, QHSE and sustainability committees to implement green building initiatives, monitor KPIs, and ensure compliance with local

Qualifications

• Diploma or degree in facilities/building services or engineering is required.
• Minimum 2–3 years in facilities management, industrial or commercial.
• Strong knowledge of M&E systems and local safety standards.
• Experience managing multi-site projects: fit-outs, relocations.
• Ability to draft technical specs and tender summaries.
• Excellent stakeholder communication and organization.

Responsibilities

• Manage preventive maintenance across ACMV, M&E, BMS, security, cleaning and grounds.
• Lead A&A, refurbishment, fit-outs, relocations and site migrations.
• Develop preventive maintenance plans and ensure contract compliance.
• Evaluate vendors and ensure M&E systems function reliably.
• Renew licenses and prepare contract tender documentation.
• Collaborate with Ops, IT, QHSE; drive green building initiatives.
• Oversee service providers and ensure KPI/SLAs are met.
• Address user feedback and ensure timely rectifications.
• Maintain documentation: tenders, budgets and reports.

Skills

Facilities management

Communication

Organization

Negotiation

Teamwork

Education

Diploma or Bachelor’s Degree in Facilities Management, Building Services, Engineering

Tools

AutoCAD

PDF drafting

Regulatory guidelines

Job description

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CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

At CEVA Logistics, weRise inMotion. Your career is always on the move,growingas fast and as far as your ambition takes you. Join a global team ofnearly 200nationalities, shaping the future of global trade, moving essential goods, forging new paths, and pushing boundaries to serve an ever-changing world. The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and the chance to make a meaningful impact. This is more than a job.It’sa journey on which you rise.

YOUR ROLE

A proactive and experienced Assistant Facilities Manager responsible for the effective management of day-to-day facilities and security operations across our office and warehouse sites at CEVA Logistics. An expanded role to manage/lead facilities operations across an expanding logistics footprint, driving complex multi-site projects including new fitting-out, reinstatement, relocation, and site migrations, while championing corporate sustainability initiatives and maintaining rigorous standards of facilities documentation.

WHAT ARE YOU GOING TO DO?

• Manage and implement preventive maintenance programs for key infrastructure systems, including ACMV, M&E services, BMS, Security Access Control, Cleaning & Pest Control, Landscaping, and General Building Services, to ensure optimal performance and lifespan across an expanding multi-site portfolio.
• Manage and coordinate Addition & Alteration (A&A), refurbishment, reinstatement, fitting-out, relocation, enhancement projects and other capital works to ensure quality, compliance, and timely delivery —specifically leading new site setup, fit-outs, transitions, and site migration projects to support the growing logistics footprint.
• Develop and execute preventive maintenance work plans to ensure uninterrupted facility operations and contract compliance
• Evaluate and manage service vendors/contractors for maintenance, servicing, and repair works; ensure M&E systems and equipment function reliably
• Monitor and ensure timely renewal of all authority licenses and term maintenance contracts. Meticulously gather user/operational requirements and prepare highly structured documentation for contract renewals and procurement tender specifications
• Collaborate with internal teams e.g. Operations, IT, QHSE to drive continuous improvement in facilities, performance and standards. Partner with sustainability committees to implement green building initiatives and energy-conservation projects.
• Oversee and evaluate the performance of service providers (hard and soft services), ensuring KPIs and SLAs are met.
• Promptly address user feedback and ensure rectification works are completed with minimal disruption
• Establish high standards of documentation, including compiling detailed tender comparison summaries, budget trackers, and management reports.
• Drive facilities sustainability programs, supporting carbon footprint reduction, waste management optimization, and energy/water efficiency tracking.
• Perform any other duties as assigned by supervisor or management.

WHAT ARE WE LOOKING FOR?

• Diploma or Bachelor’s Degree in Facilities Management, Building Services, Engineering, or a related discipline
• At least 2 to 3 years of in facilities management experience in industrial and/or commercial/ developments.
• Good technical knowledge of M&E systems and familiarity with local regulatory guidelines, building codes, and safety standards.
• Proven experience managing multiple distributed sites concurrently, and a track record of successfully executing fitting-out, reinstatement, and site relocation/migration projects.
• Proficiency and aptitude in structural documentation, including drafting comprehensive technical specs, tender evaluation summaries, and requirement gathering for contract renewals.
• Strong interpersonal, negotiation, and communication skills; able to engage effectively with both internal and external stakeholders.
• Meticulous, highly organized, and structured approach to project tracking and record-keeping.
• Green Mark Accredited Professional (GMAP), Green Mark for Advanced Accredited Professional (GMAAP). Certified Green Mark Facilities Manager [Certified GMFM], Accredited Professional (Facilities Management)
• Logistics industry experience preferred
• Knowledge of security systems, building, real estate and authoritative regulations. Ability to understand building plans (PDF or Auto CAD).
• Resourceful, detail-oriented, and results-driven with excellent organizational and time-management skills

WHAT DO WE HAVE TO OFFER?

With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement, pension, health, and life assurance. There’s no doubt that you will be compensated for your hard work and commitment.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.