Facilities Management Executive

CPG FACILITIES MANAGEMENT PTE LTD; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

CPG Facilities Management Pte Ltd is seeking a dedicated Facilities Executive to join our team. You will oversee preventive and corrective maintenance for school facilities and M&E systems, and manage services including cleaning, pest control, horticulture and security through contractors.

You will support senior managers, plan works, monitor contractor performance, document field data in our FM system, and ensure timely closure of defects in line with contract requirements.

Qualifications

• Diploma in Building, Technical or Facilities Management or equivalent.
• Minimum 3 years' relevant work experience.
• CFME accreditation with SIFMA preferred.
• Strong planning and organisational skills.
• Excellent written and verbal communication.
• Willingness to travel to multiple sites.

Responsibilities

• Oversee preventive and corrective maintenance of building and M&E systems for schools.
• Supervise site operations with SFM, FM and core team; plan works and monitor contractor performance.
• Investigate breakdowns, propose preventive measures, liaise on quotations, secure client approvals.
• Act as front-line representative to schools and client reps; coordinate meetings and record minutes.
• Maintain documentation and upload field data into the FM system; track status.
• Close defects identified during inspections and audits in line with contract.
• Perform other ad-hoc duties as assigned.

Skills

Planning and organisational skills

Communication skills

MS Office proficiency

Education

Diploma in Building/Technical/Facilities Management

Tools

MS Office

Job description

Job Responsibilities:

• Be part of a team providing facilities management services for schools in Singapore. This includes overseeing preventive and corrective maintenance for building and M&E systems, as well as services such as cleaning, pest control, horticulture and security management through appointed term contractors.
• Assist the Senior Facilities Manager (SFM), Facilities Manager (FM) and Core Team in supervising site operations, planning works and services, monitoring contractors’ performance, and controlling the resourcing and support of subcontractors and specialists.
• Investigate and analyse reported breakdowns and faults, recommend preventive measures, liaise with contractors on quotations, seek client approval for funding, supervise rectification and improvement works, ensure quality of work, and certify claims upon completion.
• Act as one of the key front-line representatives in responding and attending to schools and client representatives professionally, effectively and efficiently, including coordinating meetings with schools and contractors and recording meeting minutes where required.
• Maintain proper documentation and records, including incident reports, inspection findings, works status updates, and uploading of field data into the computerised FM system.
• Follow up and ensure timely closure of defects identified during inspections, audits and maintenance works in accordance with contractual requirements.

• Perform any other ad-hoc duties assigned by your supervisor.

Job Requirements:

• Minimum Diploma in Building, Technical or Facilities Management or relevant disciplines from a recognized establishment (preferably with M&E background)
• Minimum 3 years' relevant work experience
• Preferably with Tier 4 Certified Facilities Management Expert (CFME) accreditation by Singapore International Facility Management Association (SIFMA)
• Good planning and organizational skills
• Good written and verbal communication skills
• Computer literacy and proficient with MS Office applications
• Required to travel to multiple sites

Employment Type: 2-years contract (renewable) with benefits

Working Location: North and East

Work Schedule: 5-day work week (Mon- Fri)