Facilities & General Affairs Lead

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

DIRECT SEARCH ASIA PTE. LTD. is seeking a proactive Facilities & General Affairs Executive to oversee building operations, vendor management and workplace services.

You will work with the Building & Facilities Lead to ensure inspections, preventive maintenance and timely repairs across all office facilities. You will manage the facilities helpdesk, coordinate contractors and maintain accurate records for audits, licenses and warranties.

Qualifications

• Experience in facilities management, office operations and general affairs.
• Ability to manage vendor relationships, RFPs and cost-control.
• Strong documentation habits for records, audits and compliance.

Responsibilities

• Conduct regular inspections of office and building facilities with the Facilities Lead, document defects and follow up until resolved.
• Maintain preventive maintenance schedules for building systems and common areas.
• Coordinate planned maintenance, repairs and minor improvement projects.
• Manage facilities helpdesk requests, record cases and track completion with vendors/technicians.
• Coordinate contractor site visits and verify completed works to standard.
• Maintain contractor documentation including quotations, POs and service reports.
• Keep up-to-date records of building plans, licenses, warranties and insurance schedules.

Skills

Facilities management

Vendor coordination

Documentation & records

Safety & compliance

Job description

DIRECT SEARCH ASIA PTE. LTD. is seeking a proactive Facilities & General Affairs Executive to oversee building operations, vendor management and workplace services.

You will work with the Building & Facilities Lead to ensure inspections, preventive maintenance and timely repairs across all office facilities. You will manage the facilities helpdesk, coordinate contractors and maintain accurate records for audits, licenses and warranties.