Facilities Executive

INDUSTRIAL & COMMERCIAL FACILITIES MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

INDUSTRIAL & COMMERCIAL FACILITIES MANAGEMENT PTE. LTD. is seeking a Facilities Operations Assistant to support the Operations Manager in daily tasks at multiple sites in Singapore.

The role involves attendance checks for cleaners, tracking overtime and training, and handling inquiries related to recruitment and facilities matters. You will assist with administrative duties within the Facilities Management Department, supervise site admin staff when needed, and ensure smooth operations across

Qualifications

• 2 years’ experience in cleaning industry.
• Diploma or professional certification in related fields.
• Ability to multi-task under tight time frames with minimum supervision.
• Possess good interpersonal and problem-solving skills, and be able to work well in a fast-paced environment.

Responsibilities

• Assist the Facilities Operations Manager in the daily operations.
• Check cleaner’s attendance daily and update new cleaner via technology platform.
• Keep track of Technician / Cleaner overtime and training records
• Receive all incoming calls/ enquiries related to recruitment and facilities issue.
• Assist in the day-to-day administrative work of the Facilities Management Department.
• Oversee facilities management at assigned Sites.
• Conduct monthly tenants’ meter reading.
• Handing/ taking over of tenant(s)’ unit.
• Preparing of monthly facilities management report to client(s).
• Handle feedback and liaising with building tenants.
• Liaising & coordinating with contractors and suppliers.
• Prepare quotations and keep records related to facilities management.

Skills

Interpersonal skills

Problem-solving

Multi-tasking

Education

Diploma or higher

Job description

Job Responsibilities:

• Assist the Facilities Operations Manager in the daily operations.
• Check cleaner’s attendance daily and update new cleaner via technology platform.
• Keep track of Technician / Cleaner overtime and training records
• Receive all incoming calls/ enquiries related to recruitment and facilities issue.
• Assist in the day-to-day administrative work of the Facilities Management Department.
• Assist Site Admin staff in administrative duties and stand-in whenever required.
• Oversee facilities management at assigned Sites.
• Conduct monthly tenants’ meter reading.
• Handing/ taking over of tenant(s)’ unit.
• Preparing of monthly facilities management report to client(s).
• Handle feedback and liaising with building tenants.
• Liaising & coordinating with contractors and suppliers.
• Prepare quotations and keep records related to facilities management.

Job Requirements:

• Preferably with 2 years’ experience in Cleaning industry.
• Professional certification or Diploma & above in related fields.
• Ability to multi-task under tight time frames with minimum supervision.
• Possess good interpersonal and problem-solving skills, and be able to work well in a fast-paced environment.