Facilities Coordinator/Executive - RPAL

RECRUITPEDIA PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

RECRUITPEDIA PTE. LTD. is assisting a multinational facilities management client in Singapore's Central region to appoint a Senior Facilities Coordinator for the Property Management team. The role emphasizes coordinating daily operations and ensuring seamless service delivery.

The ideal candidate has 5–7 years of facilities management experience, strong vendor coordination, and knowledge of HVAC, electrical, plumbing and fire safety. CMMS experience is a plus.

Qualifications

• 5–7 years of facilities management experience required.
• Experience with vendor management and preventive maintenance.
• Knowledge of building systems (HVAC, electrical, plumbing, fire safety).
• CMMS experience is an advantage.
• Proficiency in MS Office and SharePoint; budgeting/reporting skills.

Responsibilities

• Oversee daily facilities and back-of-house operations.
• Manage preventive and reactive maintenance, work orders, inspections.
• Coordinate multiple vendors, PO, billing, SLA compliance.
• Liaise with building management and stakeholders on facilities and maintenance.
• Monitor HSSE compliance and incident reporting; coordinate emergency response.
• Support event-related facilities arrangements with vendor coordination and setup.
• Maintain facilities records and reports, including PPM status and budgets.

Skills

Vendor management

Preventive maintenance

HSSE compliance

Operational coordination

Budget tracking

Documentation

Tools

CMMS

MS Office

SharePoint

Job description

Our client is a multinational company in the Facilities Management industry. Due to their current expansion plan, they are looking for an Senior Facilities Coordinator to join their Property Management team, in hopes of developing the current high performing team. They are located in the Central – easily accessible.

The Facilities Coordinator's responsible is:

• Oversee daily facilities and back-of-house operations to ensure smooth and efficient service delivery.
• Manage preventive and reactive maintenance activities, including work orders, inspections and minor improvement projects.
• Coordinate multiple vendors, including purchase orders, billing, SLA compliance and performance monitoring.
• Liaise with building management and relevant stakeholders on facilities, maintenance and technical matters.
• Monitor HSSE compliance, manage incident reporting and coordinate emergency response procedures.
• Support event-related facilities arrangements, including vendor coordination, setup and post-event reinstatement.
• Maintain accurate facilities records and reports, including PPM status, operational performance, budgets and billing.

Requirement

• Minimum 5–7 years of relevant facilities management experience, preferably in a corporate office or commercial environment.
• Experienced in vendor management, preventive maintenance, HSSE compliance and operational coordination.
• Good knowledge of building systems including HVAC, electrical, plumbing and fire safety; CMMS experience is an advantage.
• Proficient in MS Office and SharePoint, with good exposure to budget tracking, reporting and documentation.