Facilities Coordinator cum Concierge

WGT EHR Pte. Ltd.; Singapore; On-site; SGD 36,000 - 42,000; Part time

Job summary

WGT EHR Pte. Ltd. is hiring a Facilities Coordinator cum Concierge to oversee daily building operations at our CBD location. This contract role blends frontline service with facilities management to ensure a smooth, professional workplace.

You will manage visitor reception, room bookings, vendor coordination and routine maintenance while maintaining records and reporting. Ideal candidates have 1–2 years in facilities coordination and strong communication skills.

Qualifications

• 1–2 years of facilities coordination or front desk experience.
• Strong communication and interpersonal abilities.
• Professional and service-oriented mindset.
• Ability to interact confidently with visitors, tenants, vendors.

Responsibilities

• Coordinate daily facilities and building operations for a smooth workplace.
• Serve as first contact for visitors, tenants, clients and contractors.
• Provide concierge and front‑of‑house services.
• Manage visitor registrations, access passes and meeting rooms.
• Handle calls, inquiries and general requests professionally.
• Coordinate maintenance, cleaning, security and related services.
• Vendor and contract management for maintenance and ad-hoc works.
• Monitor maintenance issues, work orders, quotations and service requests.
• Conduct regular checks of common areas and ensure timely maintenance.
• Assist with meeting room bookings and workplace setup.
• Maintain records, reports and inventory of supplies.
• Address feedback and escalate issues promptly.
• Perform other admin and facilities duties.

Skills

Communication skills

Customer service

Interpersonal skills

Multitasking

Tools

Microsoft Office

Job description

Job Title: Facilities Coordinator cum Concierge

Location: CBD area
Job Type: Contract
Working Days: 5 days per week
Working Hours: 8:30am – 5:30pm or 9am to 6pm
Salary: $3,200 – $3,800 per month
Attire: Office/Formal Wear

Job Responsibilities

• Coordinate daily facilities and building operations to ensure a smooth and comfortable workplace environment.

• Act as the first point of contact for visitors, tenants, clients and contractors.

• Provide professional concierge and front-of-house services, including greeting and assisting visitors.

• Manage visitor registration, access passes and meeting room arrangements.

• Handle incoming calls, enquiries and general requests professionally.

• Coordinate maintenance, cleaning, security and other facilities-related services.

• Vendor and Contract management, inclusive of vendors and contractors for scheduled maintenance and ad-hoc works.

• Monitor and follow up on maintenance issues, work orders, quotations and service requests.

• Conduct regular checks of common areas and facilities to ensure they are clean, systems are working well and maintenance are completed on periodic basis.

• Assist with meeting room bookings, event arrangements and workplace setup.

• Maintain accurate records, reports and documentation as well as office supplies or inventory or consumables.

• Attend to feedback and complaints promptly and escalates issues where necessary.

• Perform other administrative and facilities-related duties as assigned.

Requirements

• Minimum 1–2 years of experience in facilities coordination, concierge, front office.

• Good communication and interpersonal skills.

• Pleasant, professional and service-oriented personality.

• Able to interact confidently with visitors, clients, vendors and internal stakeholders as a team or individual.

• Good organisational and administrative skills, attention to details and timely reports

• Comfortable handling multiple tasks and following up on operational matters.

• Microsoft Office is necessary

• Prior experience in facilities management or building management experience.