Facilities Coordinator

CBRE; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

CBRE Singapore is looking for a Facility Coordinator to support the daily operation, maintenance, safety and administration of facilities to ensure a safe and efficient workplace.

You will coordinate service providers, manage vendors, oversee daily facility operations, and respond to helpdesk tickets while maintaining records and supporting moves and safety compliance.

Qualifications

• High School Diploma or GED required.
• Strong communication skills.
• Good organizational abilities.
• Basic math skills for calculations.
• Proficiency with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Source quotations, evaluate proposals, and manage purchase orders for soft service requirements.
• Supervise and coordinate with third-party vendors for cleaning, pest control, waste management, landscaping, and handyman.
• Ensure vendors comply with safety, security and site regulation.
• Conduct daily walk-throughs and inspections for cleanliness across shared spaces, pantries and restrooms.
• Coordinate and oversee daily facility operations.
• Manage pantry and office supply inventory, placing orders as needed.
• Respond promptly to facility helpdesk tickets and inquiries regarding facilities issues.
• Monitor facility inventory, consumables and equipment availability.
• Support office moves.
• Coordinate with vendors, contractors and internal teams to schedule repair and maintenance works.
• Ensure maintenance activities comply with safety requirements and permit-to-work procedures.
• Maintain maintenance records and service reports/delivery orders.
• Provide regular updates on maintenance status to stakeholders.
• Follow up corrective maintenance issues to resolution.
• Enforce workplace safety protocols and ensure contractors comply with building codes and safety regulations.
• Conduct safety inspections, participate in emergency drills, and log incidents or near-misses.
• Maintain updated documentation of contractor insurance, permits, and certifications.

Job description

About The Role

The Facility Coordinator is responsible for supporting the daily operation, maintenance, safety and administration of facilities to ensure a safe, functional, and efficient workplace environment.

About The Role

The Facility Coordinator is responsible for supporting the daily operation, maintenance, safety and administration of facilities to ensure a safe, functional, and efficient workplace environment.

The role coordinates service providers, maintenance activities, workplace services, and continuous improvement initiatives while maintaining high levels of customer satisfaction.

What You’ll Do

Vendor Management

• Source quotations, evaluate proposals, and manage purchase orders for soft service requirements.
• Supervise and coordinate with third-party vendors for cleaning, pest control, waste management, landscaping, and handyman.
• Ensure vendors comply with safety, security and site regulation.

Daily Operations

• Conduct daily walk-throughs and inspections to ensure high standards of cleanliness across shared spaces, pantries, and restrooms.
• Coordinate and oversee daily facility operations.
• Manage pantry and office supply inventory, placing orders as needed.
• Respond promptly to facility helpdesk tickets and employee inquiries regarding facilities issues.
• Monitor facility inventory, consumables and equipment availability
• Support office moves

Maintenance Coordination

• Coordinate with vendors, contractors and internal teams to schedule repair and maintenance works
• Ensure maintenance activities comply with safety requirements and permit-to-work procedures
• Maintain maintenance records and service report/delivery orders
• Provide regular update on maintenance status and completion to stakeholders
• Follow up corrective maintenance activities and verify issues are resolved.

Health, Safety & Compliance

• Enforce workplace safety protocols and ensure contractors comply with building codes and safety regulations.
• Conduct safety inspections, participate in emergency drills, and log any incidents or near-misses immediately.
• Maintain updated documentation of contractor insurance, permits, and certifications.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process