Administrative Assistant (Commercial Building)

CBRE PTE. LTD.; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

CBRE PTE. LTD. in Singapore is seeking an Administrative Assistant to provide administrative and customer service support across security, carpark, fire safety and facilities maintenance.

You will maintain records, prepare reports and assist in daily operations to keep the property running smoothly. The role requires good communication, meticulous record-keeping, and proficiency in Microsoft Office. Working 5.5 days, you will greet residents and visitors, direct inquiries, and help prepare

Qualifications

• N/O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills.
• Meticulous to ensure administrative accuracy.
• Well versed in Microsoft Office.

Responsibilities

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Skills

Interpersonal & communication skills

Meticulous & accurate

Education

N/O levels or other relevant professional certification

Tools

Microsoft Office

Job description

About The Role

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

What You’ll Do:

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.


• Complete records, reports and other duties as required and assigned.


• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.


• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.


• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.


• Assist in compilation of monthly and quarterly reports and to ensure timely submission.


• Preparation of circulars, letters, reports and other documents assigned expeditiously.


• Catalog and keep records of all necessary information, documents, etc.


• Making requisition of management office stationery and maintain inventory.


• Handle all inward and outward correspondences.


• Manage all facilities’ booking.


• Other administrative support and ad-hoc duties as assigned.

What You’ll Need:

• N/ O levels or other relevant professional certification.


• Experience in Property Management/ Real Estate industry is a strong advantage.


• Good interpersonal and communication skills


• Meticulous to ensure administrative accuracy


• Well versed in Microsoft Office


• Open to work 5.5 days

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

OUR VALUES IN HIRING

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.