Facility Coordinator

Cushman & Wakefield; Singapore; On-site; SGD 54,000 - 71,000; Full time

Benefits offered by this job

Career development opportunities

Flexible work environment

Employee benefits program

Diversity and inclusion commitment

Job summary

A global facilities management company in Singapore is seeking a Facility Coordinator to lead the setup and delivery of FM operations. This role requires proven leadership and analytical skills along with strong experience in maintenance strategies, asset assessments, contract management, and vendor oversight. The ideal candidate will develop maintenance schedules, oversee operational planning, and ensure compliance with safety and quality standards while fostering an inclusive work environment.

Qualifications

• Proven leadership and analytical skills in Facilities Management.
• Strong experience in defining maintenance strategies and asset assessments.
• Knowledge of contract management and vendor oversight.
• Familiarity with FM tools, equipment, and procurement practices.
• Expertise in preventive maintenance planning and implementation.
• Experience with organizational structuring and phased deployment.
• Workforce planning and shift scheduling capabilities.
• Understanding of EHS regulations and QA systems, including training.

Responsibilities

• Lead the setup and delivery of Facility Management operations.
• Establish a team of FM experts for operational analysis.
• Develop planned preventive maintenance schedules.
• Monitor FM performance and ensure compliance with contractual obligations.
• Develop planned preventive maintenance (PPM) schedules.
• Design the FM organizational structure and phased deployment plan for site personnel.
• Set work schedules, shift arrangements, and deployment plans.
• Establish safety and quality assurance (QA) programs with supporting training.
• Implement FM operations including staff onboarding, vendor coordination, and documentation.
• Monitor FM performance and ensure compliance with contractual obligations.
• Oversee procurement and handling of spare parts, tools, and equipment.
• Standardize operational procedures, reporting protocols, and communication processes.
• Conduct performance reviews and ensure compliance with safety and quality standards.

Skills

Leadership skills

Analytical skills

Preventive maintenance planning

Contract management

Vendor oversight

Project management

Workforce planning

Team Onboarding

Tools

FM tools

Procurement systems

Job description

Job Title

Facility Coordinator

Job Description Summary

Lead the setup and delivery of Facility Management (FM) operations by building a high-performing FM team, defining maintenance strategies, and establishing structured processes, safety standards, and quality controls. The role oversees operational planning, contractor management, procurement, and performance governance to ensure efficient, compliant, and high-quality FM service delivery.

Job Description

About the role:

• Establish a team of FM experts for operational analysis.
• Define maintenance and repair needs based on site conditions.
• Review contracts and scopes of work for specialist sub-contractors.
• Identify and procure required hand tools and equipment.
• Develop planned preventive maintenance (PPM) schedules.
• Design the FM organizational structure and phase-in plan for site personnel.
• Set work schedules, shift arrangements, and deployment plans.
• Establish safety and quality assurance (QA) programs with supporting training.
• Implement FM operations including staff onboarding, vendor coordination, and documentation.
• Monitor FM performance and ensure compliance with contractual obligations.
• Oversee procurement and handling of spare parts, tools, and equipment.
• Standardize operational procedures, reporting protocols, and communication processes.
• Conduct performance reviews and ensure compliance with safety and quality standards.

About you:

• Proven leadership and analytical skills in Facilities Management.
• Strong experience in defining maintenance strategies and asset assessments.
• Knowledge of contract management and vendor oversight.
• Familiarity with FM tools, equipment, and procurement practices.
• Expertise in preventive maintenance planning and implementation.
• Experience in organizational structuring and phased deployment.
• Workforce planning and shift scheduling capabilities.
• Deep understanding of EHS regulations and QA systems, including training facilitation.
• Project management skills with experience in team onboarding and vendor coordination.
• Competence in tracking FM KPIs and ensuring contract compliance.
• Knowledge of inventory management and procurement systems.
• Ability to develop and implement SOPs, site reporting, and communication frameworks.
• Experience with performance audits, safety reviews, and QA compliance.

Why join Cushman & Wakefield?

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion
• We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”