Facilities Administration Lead - FM Operations & Compliance

Worq AI; Singapore; On-site; SGD 42,000 - 63,000; Full time

Job summary

Worq AI seeks an experienced administrative professional to support the Facilities Management (FM) team in a hospital setting. You will streamline administrative processes, ensure compliance with hospital policies and support audit requirements.

Reporting to the FM HOD, you will coordinate meetings, manage documentation, and oversee records and data for reporting purposes. Strong communication and organizational skills are essential for success in a busy hospital environment.

Qualifications

• Minimum 3 years of working experience in building industry and relevant administrative experience working in large organizations.
• Good verbal and written communication skills.
• Experience with contracts, financial, quality and facilities management principles.
• Possess good communication and written skills, problem-solving and critical thinking skills.
• Proficient in office software.
• Ability to multi-task and work under tight timelines.
• Good analytical and organization skills.

Responsibilities

• Oversees Administrative processes for FM department (procurement processing, filing, payments, billings, etc)
• Plan and Lead in the administrative duties and responsible for the meeting submissions timelines and/or expected deliverables for reporting purposes (Prepare data/KPIs, etc)
• Administrative liaison for IHAM system matters (accounts management, asset registry, etc) with MOHH representatives
• Assist FM HOD to organise meetings and briefings, providing administrative support.
• Organize office records, files, memorandums, etc. in an effective manner.
• Upkeep the FM department shared information folders and FM assets (minor/ IT, etc)
• Quality check to incoming document, eg. Operation Maintenance Manuals and As-built Drawings received from Project team.
• Oversees the currency of master list of quality records, master document for SOPs, inventory, etc
• Participate and support in audits that the hospital subscribes to eg IT/DP & FM CSA, MOH Licensing and Inspection, MOH ESS, ISO45K audit, etc.
• Work closely with FM’s Contract Management Team for audit compliance needs.

Skills

Verbal communication

Written communication

Contracts experience

Financial management

Quality management

Facilities management

Office software

Multi-tasking

Time management

Analytical skills

Organization skills

Education

Bachelor's degree in Facility Management/Engineering/Business Management

Tools

Office software

Job description

Worq AI seeks an experienced administrative professional to support the Facilities Management (FM) team in a hospital setting. You will streamline administrative processes, ensure compliance with hospital policies and support audit requirements.

Reporting to the FM HOD, you will coordinate meetings, manage documentation, and oversee records and data for reporting purposes. Strong communication and organizational skills are essential for success in a busy hospital environment.