Senior Assistant Manager, Facilities Management

GMP Technologies; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading facilities management company in Singapore is seeking a Senior Assistant Manager to oversee administrative processes in the Facilities Management department. Responsibilities include managing budgets, coordinating meetings, and ensuring timely processing of invoices and procurement requests. Candidates should have a Bachelor's degree in Facility Management or a related field and at least 3 years of relevant experience in a large organization. Competitive compensation and growth opportunities are offered.

Qualifications

• Bachelor's degree preferably in Facility Management, Engineering or Business Management.
• Minimum 3 years of experience in the building industry and relevant administrative experience.

Responsibilities

• Oversee administrative processes for the FM department.
• Plan and lead administrative duties and ensure timelines are met.
• Process service providers' invoices and claims promptly.
• Assist FM HOD in organizing meetings and briefings.

Skills

Facility Management

Administrative Skills

Budget Management

Analytical Thinking

Education

Bachelor's degree in Facility Management or related field

Tools

IHAM system

Job description

About the job Senior Assistant Manager, Facilities Management

Responsibilities

• Oversees Administrative processes for FM department
• Plan and Lead in the administrative duties and responsible for the meeting submissions timelines and/or expected deliverables for reporting purposes
• Administrative liaison for IHAM system matters with MOHH representative
• Assist FM HOD to organise meetings and briefings as needed
• Process Service Providers invoices and claims in a timely manner
• Process payments and billings in a timely manner
• Work closely with FM HOD on Budget Management such as annual budget submission, accrual submission, monitoring of expenditures and tracking of FM Contracts and FM Projects (CAPEX, OPEX, MOHRR) availability and utilisation status.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes eg GROSS ideas and implementation
• Process procurement requests (sourcing and purchase) as assigned
• Consolidate service agreements, ATAs, etc as needed
• Organize office records, files, memorandums, etc. in an effective manner.
• Upkeep the FM department shared information folders and FM assets (minor/ IT, etc)
• Quality check to incoming document, eg. Operation Maintenance Manuals and As-built Drawings received from Project team.
• Oversees the currency of master list of quality records, master document for SOPs, inventory, etc
• Participate and support in audits that the hospital subscribes to eg IT/DP & FM CSA, MOH Licencing and Inspection, MOH ESS, ISO45K audit, etc.
• Oversees administrative matters for Integrated Hospital Asset Management IHAM).

Requirements

• Bachelors degree preferably in Facility Management, Engineering or Business Management.
• Required Competencies and Capabilities (Skills, Experiences and Professional Licences)
• Minimum 3 years of working experience in building industry and relevant administrative experience working in large organizations.

To find out more about this opportunity, please contact Lionel Liew at [e-mail].

We regret that only shortlisted candidates will be notified.

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Technologies (S) Pte Ltds PDPA and e2is PDPA.