Facilities & Admin Executive: Ops, Vendors & Compliance

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 43,000 - 51,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. is seeking a Facilities & Administrative Executive to support day-to-day building operations at Loyang, including preventive maintenance, vendor coordination, and record-keeping.

You will manage PPE inventory, admin for WSH, ISO and compliance activities, and prepare monthly facilities reports in collaboration with the Building & Facilities Lead. Working hours are Mon-Fri, 9-6, with a salary up to S$4,200 plus VB.

Qualifications

• Proficient in MS Office and able to maintain trackers, registers, and monthly reports.
• Experience with facilities management, vendor coordination, and PPE inventory control.

Responsibilities

• Conduct regular building and workplace inspections and record defects to closure.
• Maintain preventive maintenance calendar for building systems and facilities equipment.
• Coordinate maintenance, repairs, and minor improvement projects.
• Manage facilities helpdesk and coordinate vendors/technicians.
• Maintain records for contracts, licenses, warranties and service reports.
• Administer PPE stock, uniforms, life vests, and servicing schedules.
• Support WSH, ISO and regulatory administrative activities and audits.
• Prepare monthly facilities reports and monitor expenditures against budget.

Skills

MS Office

Record-keeping

Vendor coordination

Communication with contractors

Problem solving

ERP NetSuite

Facilities administration

Education

GCE O Level

NITEC/Diploma in Facilities Management

Tools

NetSuite ERP

Job description

TRUST RECRUIT PTE. LTD. is seeking a Facilities & Administrative Executive to support day-to-day building operations at Loyang, including preventive maintenance, vendor coordination, and record-keeping.

You will manage PPE inventory, admin for WSH, ISO and compliance activities, and prepare monthly facilities reports in collaboration with the Building & Facilities Lead. Working hours are Mon-Fri, 9-6, with a salary up to S$4,200 plus VB.