F&B Admin Executive

GAIA JAPANESE CONCEPT PTE. LTD.; Singapore; Sur place; SGD 36 000 - 48 000; Plein temps

Résumé du poste

GAIA JAPANESE CONCEPT PTE. LTD. is seeking a proactive F&B Admin Executive to support daily operations at our Singapore restaurant.

You will manage administrative, financial, and compliance tasks, reporting to the Restaurant Manager/Assistant Restaurant Manager. The role requires organisation, discretion, and strong communication skills in a fast-paced setting. Responsibilities include admin duties, purchasing and inventory coordination, operations support, and assisting with audits and

Qualifications

• Minimum an O-Level, Nitec, Diploma, or professional certificate.
• 1–2 years of admin experience; F&B exposure is a plus.
• Strong organisational and communication abilities; able to multitask.

Responsabilités

• Provide daily administrative support across filing, data entry, and documentation.
• Assist with purchasing, inventory, and vendor coordination as needed.
• Support scheduling, rosters, staff training, and compliance documentation.

Connaissances

Organisational skills

Communication

Multitasking

Formation

O-Level / Nitec / Diploma / Professional certificate

Description du poste

Loca Niru embodies the harmonious fusion of nature, creativity, and the artistry of both Japanese and French culinary techniques. Helmed by Chef Shusuke Kubota, the restaurant celebrates craftsmanship through innovative dishes that honour tradition while pushing creative boundaries, bringing together ingredients from various cultures and traditions, served in perfect harmony in a single space, where guests can enjoy the creations, atmosphere, and indulge in the moment. At Loca Niru, we don't just serve food, we tell stories through cuisine. Each dish is served with a vision of bringing forward the story behind every ingredient used, and how it makes an impact in our everyday lives around the world. Loca Niru aims to provide guests with a takeaway that is more than just dining - a learning experience, a journey.

We are looking for a proactive F&B Admin Executive to support our restaurant's daily operations, and will report to our Restaurant Manager/ Assistant Restaurant Manager. He/She is responsible for managing and coordinating all administrative, financial, and compliance-related support functions for the F&B outlet. This role requires organisational skills, attention to detail, and the ability to handle confidential and customer-facing matters.

Key Responsibilities

• 1. Administrative SupportHandle daily administrative duties including filing, data entry, and documentatiPrepare and maintain staff records, attendance, and training trackersAssist in preparing reports for management (e.g., sales reports, petty cash, inventory summaries)
• 2. Purchasing & Inventory CoordinationCoordinate with suppliers for orders, deliveries, and price updatesMaintain accurate records of inventory, invoices, and delivery ordersFollow up with vendors on product availability, discrepancies, or quality issuesAssist in stock-take preparations and documentationInvestigate and reconcile inventory variances
• 3. Operations SupportSupport the Restaurant Manager with scheduling, manpower planning, and roster updatesAssist in coordinating staff training, certifications (e.g., food hygiene), and renewal remindersPrepare documents for audits, licensing, and compliance requirements
• 4. Customer & Service Support (when required)Assist with reservation management or customer enquiries during peak periodsSupport front-of-house operations with basic service tasks if needed
• 5. Financial & Billing SupportHandle petty cash, expense claims, and daily cash reconciliation when requiredVerify invoices and submit them for finance processing
• 6. General Office & Outlet CoordinationAct as the communication point between the restaurant and HQ departments (HR, Finance, Procurement).Ensure office supplies, forms, and operational materials are well-stocked.Any other duties as assigned

Requirements

Minimum an O-Level, Nitec, Diploma, or professional certificate

At least 1-2 years of working experience in a related field; prior admin experience preferred, F&B exposure is a plus

Strong organisation, communication, and multitasking abilities; able to work independently and thrive in a fast-paced environment

Willing to work on weekends and perform overtime when necessary