Export Import Executive (Food, Customs & Trade Compliance)

VFI Food Pte Ltd.; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

VFI Food Pte Ltd. in Singapore is seeking an Import/Export Coordinator to manage end-to-end trade operations, ensuring timely shipment coordination and regulatory compliance with Singapore Customs and SFA.

You will collaborate with customers, suppliers, freight forwarders, production, warehouse, and logistics teams to enable efficient international trade activities. The role requires a Diploma/Degree in a related field with 3–5 years in import/export operations, proficiency in TradeNet, and

Qualifications

• Diploma or degree in Supply Chain, Logistics, Business, or related field.
• 3–5 years of experience in import/export operations, preferably in food manufacturing or trading.
• Strong knowledge of Singapore Customs, TradeNet and SFA requirements.
• Experience handling import/export permits, shipping documentation, and international freight coordination.
• Proficient in Microsoft Office and ERP or trade management systems.
• Ability to work independently and meet tight deadlines in a fast-paced environment.

Responsibilities

• Manage daily import and export operations with timely processing of shipments.
• Prepare and review import/export documentation including TradeNet permits and COO.
• Ensure compliance with Singapore Customs and SFA regulatory requirements.
• Coordinate with customers, suppliers, forwarders, couriers, and brokers for shipment execution.
• Monitor schedules and resolve customs clearance, shipping, or documentation issues.
• Coordinate with Production, Warehouse, Procurement, and Sales to plan orders and inventory movement.
• Arrange container loading, pickup, and delivery per customer requirements.
• Verify shipping costs, freight invoices, and supporting documents.
• Maintain accurate import/export records for audits and compliance.
• Track regulatory changes and FTAs impacting trade activities.

Education

Diploma or Degree in Supply Chain, Logistics, Business, or related field

Planning and coordination

Analytical thinking

Problem-solving

Attention to detail

Independent work

Communication in English

Tools

ERP or trade management

Job description

About the role

To responsible for managing the Company's end-to-end import and export operations, ensuring timely shipment coordination, regulatory compliance, and accurate trade documentation. The role works closely with customers, suppliers, freight forwarders, production, warehouse, and logistics teams to facilitate efficient international trade activities while complying with Singapore Customs, Singapore Food Agency (SFA), and other applicable regulatory requirements.

Key responsibilities

• Manage daily import and export operations, ensuring timely and accurate processing of shipments.

• Prepare, review, and process import/export documentation, including TradeNet permits, commercial invoices, packing lists, certificates of origin (COO), bills of lading, health certificates, and other shipping documents.

• Ensure compliance with Singapore Customs, Singapore Food Agency (SFA), and other relevant statutory and regulatory requirements.

• Coordinate with overseas customers, suppliers, freight forwarders, shipping lines, transport providers, and customs brokers to ensure smooth shipment execution.

• Monitor shipment schedules and proactively resolve customs clearance, shipping, delivery, or documentation issues.

• Liaise with Production, Warehouse, Procurement, and Sales teams to coordinate order fulfilment, shipment planning, and inventory movement.

• Coordinate container loading, cargo collection, and delivery arrangements to ensure compliance with customer and shipping requirements.

• Verify shipping costs, freight invoices, permits, and supporting documents for accuracy and cost control.

• Maintain accurate import and export records and ensure proper documentation for audit and regulatory compliance.

• Monitor changes in trade regulations, customs procedures, food import/export requirements, and free trade agreements (FTAs), and ensure compliance where applicable.

About you

• Diploma or Degree in Supply Chain, Logistics, Business, or related field

• Minimum 3–5 years of relevant experience in import and export operations, preferably within the food manufacturing, food processing, FMCG, or trading industry.

• Strong knowledge of Singapore Customs regulations, TradeNet and SFA requirements

• Experience handling controlled food items and import/export permits, shipping documentation, and international freight coordination.

• Proficient in Microsoft Office and ERP or trade management systems.

• Strong planning, coordination, analytical and problem-solving skills with attention to detail.

• Ability to work independently, manage multiple priorities and meet tight deadlines in a fast-paced environment.

• Detail-oriented with the ability to work across teams

• Proficiency in written and spoken English, in an additional language considered an advantage where required for effective communication with customers, suppliers, or business counterparts.