Executive Support & Operations Specialist

Airbus

Singapore

On-site

SGD 60,000 - 78,000

Full time

2 days ago

Be an early applicant

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Job summary

Airbus Singapore Private Limited is seeking a Professional Team Assistant to provide high-level administrative and operational support to the regional Customer Support team and the Regional Head of Customer Support. The role ensures efficiency, compliance, and seamless daily workflows within a fast-paced, highly regulated aerospace environment.

You will coordinate governance forums, manage complex calendars, handle travel arrangements, prepare reports, and collaborate across global teams.

Qualifications

Minimum Diploma in Business Administration or a related field (or equivalent professional experience).
3+ years of proven experience supporting senior leadership, managing dynamic calendars, and orchestrating end-to-end logistics for critical meetings.
Proficiency in Google Workspace, including deep familiarity with digital collaboration tools (e.g., Teams, Zoom) and troubleshooting meeting rooms.

Responsibilities

Coordinate governance forums and executive meetings; oversee end-to-end logistics and event planning.
Manage travel itineraries for regional leadership; ensure adherence to travel policies and cost controls.
Maintain and manage administrative databases and data integrity (e.g., CRM, master files).
Draft high-quality reports and presentations for stakeholders and leadership reviews.
Coordinate corporate gifting activities ensuring compliance with ethics and budgets.
Act as a central liaison; support cross-functional teams and maintain smooth daily workflows.