Executive (Supply & Services)

MHA - Internal Security Department (ISD); Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Internal Security Department (ISD) of the Ministry of Home Affairs in Singapore is seeking an Executive (Supply and Services) to plan, develop, implement and maintain Logistics Support Plans to enable mission continuity and operational effectiveness.

You will formulate procurement strategies, review staff services, identify opportunities for demand aggregation, manage critical supplies, and drive process improvements through digitalisation and automation.

Qualifications

• Have a recognized tertiary qualification in Business, Accountancy, Finance, Supply Chain Management, Engineering or equivalent competencies.
• Be familiar with public sector procurement procedures and contracts administration.
• Be a team player with strong analytical skills and able to multi-task, work independently and with stakeholders.
• Be self-motivated, proactive, resourceful, with a keen eye for details.
• Have good interpersonal, communication and organisational skills.
• Be adept at administrative work, project and contract management.
• Competent in MS Office (Word, Excel, PowerPoint), MS Teams/Skype and SharePoint.
• Preferably competent in Design Thinking and customer service.

Responsibilities

• Formulate effective procurement and resupply strategies to ensure readiness in a volatile operating terrain.
• Review and enhance staff services (canteen operations and corporate passes) to upkeep morale and wellbeing of officers.
• Identify opportunities for demand aggregation and design, implement and administer smart contracts.
• Manage critical supplies, including development of risk-control and diversification plans.
• Review processes for continuous improvement including digitalisation and automation to enhance user experience.

Skills

Team player with analytical skills

Multitask and collaborative

Self-motivated and proactive

Attention to detail

Interpersonal and communication skills

Organisational skills

Administrative work

Project and contract management

MS Office (Word, Excel, PowerPoint)

MS Teams / Skype

SharePoint

Design Thinking / Customer Service (DS

Education

Tertiary qualification in Business, Accountancy, Finance, Supply Chain Management, Engineering or equivalent

Tools

MS Office

MS Teams

SharePoint

Job description

What the role is:

ISD confronts and addresses threats to Singapore’s internal security and stability. For over 75 years, ISD and its predecessor organisations have played a central role in countering threats such as those posed by foreign subversive elements, spies, racial and religious extremists, and terrorists. A fulfilling and rewarding career awaits those who want to join in ISD’s critical mission of keeping Singapore safe, secure and sovereign for all Singaporeans. As an Executive (Supply and Services), you will be involved in the planning, development, implementation and maintenance of Logistics Support Plans to enable mission, business continuity and operational effectiveness of the department.

What you will be working on:

1. Formulate effective procurement and resupply strategies to ensure readiness in a Volatile, Uncertain, Complex and Ambiguous operating terrain.
2. Review and enhance staff services (like staff canteen operations and corporate passes) to upkeep morale and well-being of officers.
3. Identify opportunities for demand aggregation and work with relevant stakeholders to design, implement and administer smart and effective contracts.
4. Management of critical supplies, including development of risk-control plans and diversification plans for essential supplies and services.
5. Review work processes for continuous improvement including digitalization and automation to enhance user experience and efficacy.

What we are looking for:

1. Have a recognized Tertiary qualification in Business, Accountancy, Finance, Supply Chain Management, Engineering or equivalent competencies.
2. Have at least 5 years working experience in relevant procurement, logistics and supply chain roles.
3. Be familiar with Public Sector procurement procedures and contracts administration.
4. Be a team player with strong analytical skills and is able to multi-task, work independently and collaboratively with stakeholders.
5. Be self- motivated, proactive, resourceful, with a keen eye for details.
6. Have good interpersonal, communication and organisational skills.
7. Be adept at administrative work, project and contract management.
8. Be competent in the use of MS Office (Words, Excel, Powerpoint, etc), Tele-Conferencing Tools (MS Teams, Skype) and Sharepoint.
9. Preferably be competent in the Service oriented models like Design Thinking and Customer Service.
10. Only Singaporeans need apply. We wish to inform that only shortlisted candidates will be notified.

About MHA - Internal Security Department (ISD)

The Internal Security Department (ISD) confronts and addresses threats to Singapore’s internal security and stability. For over 75 years, ISD and its predecessor organisations have played a central role in countering threats such as those posed by foreign subversive elements, spies, racial and religious extremists, and terrorists.At the heart of our work are the collection of intelligence that enables us to size up the threats to Singapore’s internal security, and taking the executive actions necessary to overcome those threats. Every day, we collect and analyse intelligence, make impartial assessments, and take decisive action to counter the threats to Singapore’s internal security and stability, and sovereignty.