Executive/Senior Executive, Administration & Procurement

YELLOW RIBBON INDUSTRIES PTE. LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A dynamic organization in Singapore is seeking a professional to lead efforts in procurement, contract management, office administration, and IT support. The ideal candidate should have a Bachelor's Degree in Supply Chain Management or extensive experience in procurement, with strong written English skills. This role offers opportunities to drive process improvements and support facility management initiatives.

Qualifications

• Minimum 5 years of experience in procurement without a Bachelor's Degree.
• At least 3 years of experience in a similar role.
• Good command of English, particularly in formal writing.

Responsibilities

• Ensure compliance with procurement policies and procedures.
• Monitor office supplies and prepare departmental reports.
• Collaborate with FM team for facility-related purchases.
• Support IT and manage communications infrastructure.

Skills

Procurement policy understanding

Contract drafting

Facilities management

IT support skills

Education

Bachelor’s Degree in Supply Chain Management

Job description

Become a key player in a dynamic team driving excellence in procurement, contract management, office administration, facility upkeep, and IT support—empowering our organization to thrive every day!

Procurement

• Maintain good understanding of the procurement policy to ensure proper procedures and administration are being complied
• Perform timely execution of procurement activities and submissions to achieve optimal Procure-to-Pay (P2P) results
• Generate tender documents, contract drafts, and purchase orders in accordance to procurement policies and guidelines
• Support sourcing efforts through market research and supplier engagement together with stakeholders
• Render guidance to evaluation committees for tender submissions and generate recommendation reports
• Confer with stakeholders to determine the best approach to resolve procurement needs
• Render guidance and assistance to the department associates

Office Administration

• Monitors and provide support in areas of general office supplies and services
• Preparation of reports and minutes for the department and meetings
• Preparation and issuance of staff onboarding equipment and items
• Manages business relationship with suppliers

Facilities Management (FM)

• Collaborate and coordinate with subcontracted FM team to ensure all facility-related purchases and requirements are fulfilled
• Review FM team’s service report and completed works
• Conducts quarterly meetings with FM team to keep updated of FM team’s progress and scope

Information Technology (IT)

• Render administrative support for IT and communications infrastructure and contracted IT suppliers
• Coordination of related works with suppliers

Any Other Duties

• Contribute to process improvements and team’s projects
• To perform any other duties as assigned by the Reporting Officer

Requirement & Skills

• Bachelor’s Degree preferably in the area of Supply Chain Management
• Candidates without a Bachelor’s Degree should possess at least 5 years of experience in the field of procurement
• Minimally 3 years of experience in similar capacity
• Experience of working in both public and private sectors with good understanding of procurement process will be an added advantage
• Good command of English especially in formal writing and high level of meticulousness is a requisite
• Proficient in areas of contract drafting and contractual terms, ITknowledge and skills, and facilities management understanding