Executive Secretary & Sales Planning Support

REERACOEN SINGAPORE PTE. LTD.; Singapore; On-site; SGD 25,000 - 39,000; Part time

Benefits offered by this job

Variable Bonus

Annual Leave 12–22 days

Medical Leave

Insurance coverage (hospitalisation, S

Annual Health Screening

Job summary

REERACOEN SINGAPORE PTE. LTD. is seeking a Part-time Executive Secretary & Sales Planning Support (Japanese Speaking) in Central, Singapore.

The role supports senior management with secretarial duties and assists regional sales planning efforts. Proficiency in English and Japanese (JLPT N1) is required, along with Microsoft 365 skills and strong organizational abilities. Responsibilities include calendar management, travel coordination, report preparation, and coordinating communications across

Qualifications

• 3+ years of experience in executive secretarial or similar administrative support role.
• Business-level proficiency in English and Japanese (JLPT N1 or equivalent).
• Proficiency in Microsoft 365 applications (Outlook, Teams, Excel, PowerPoint).
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills; confidentiality is essential.
• Experience with CRM/marketing tools is advantageous.

Responsibilities

• Provide executive secretarial support to senior management.
• Manage schedules, calendars, appointments, and meeting arrangements.
• Prepare reports, presentations, and other business documents.
• Coordinate travel arrangements and corporate events.
• Coordinate communication between internal departments and external stakeholders.
• Support Sales Planning with materials, reports, and campaigns.

Skills

Executive support

Bilingual communication

Microsoft 365 proficiency

Organizational skills

Confidentiality awareness

Tools

Outlook

Teams

Excel

PowerPoint

Job description

Executive Secretary & Sales Planning Support (Japanese Speaking) (Ref: 37730)

Central, Singapore

Our client is a Japanese multinational company providing ICT, digital transformation, and business solutions across the APAC region. They are currently looking for a Part-time Executive Secretary & Sales Planning Support (Japanese Speaking) to support senior management and regional business operations.

Responsibilities

1. Executive Secretarial Support (Approximately 80% of responsibilities)

• Provide executive secretarial support to senior management.
• Manage schedules, calendars, appointments, and meeting arrangements.
• Prepare reports, presentations, and other business documents.
• Coordinate business travel arrangements, including flights, accommodation, and transportation.
• Organise internal and external meetings, as well as corporate events.
• Handle incoming emails, correspondence, and general communications.
• Respond professionally to internal and external enquiries.
• Coordinate communication and information flow between internal departments and external stakeholders.

2. Sales Planning Support (Approximately 20% of responsibilities)

• Prepare materials for sales meetings and consolidate sales reports.
• Maintain and update customer and sales-related databases.
• Monitor sales opportunities and prepare related reports.
• Update website content and sales materials.
• Support the planning and execution of exhibitions, seminars, webinars, and marketing events.
• Assist with email marketing campaigns and other digital marketing activities.

What you will receive

• Variable Bonus (based on company and individual performance)
• Annual Leave: 12 days (up to a maximum of 22 days)
• Medical Leave
• Insurance coverage, including group hospitalisation, surgical, outpatient, dental, and personal accident benefits
• Annual Health Screening

Requirements & Preferences

• At least 3 years of experience in an Executive Secretary, Executive Assistant, or similar administrative support role.
• Business-level proficiency in both Japanese (JLPT N1 or equivalent) and English, both written and spoken, to communicate effectively with Japanese-speaking stakeholders and overseas offices.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Excel, and PowerPoint.
• Strong organisational and multitasking skills, with the ability to manage multiple priorities effectively.
• High attention to detail, with a strong awareness of information security and confidentiality requirements.
• Excellent communication and interpersonal skills.
• Self-motivated, proactive, and possesses strong problem-solving abilities.

(Advantageous)

• Experience supporting Japanese business practices and corporate culture.
• Experience using Customer Relationship Management (CRM) systems or marketing tools such as Salesforce (SFDC), Marketo, or Power BI.
• Experience supporting senior management within a regional or multinational environment.

We regret that only shortlisted candidates will be notified.