Executive Secretariat & Hospitality Coordinator

The Fullerton Hotel Singapore; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

The Fullerton Bay Hotel Singapore is seeking a capable Secretariat professional to support the Hotel Manager, maintaining accurate records of meetings, appointments, and conferences, and preparing confidential correspondence and complex reports.

You will collate meeting papers, coordinate venues and travel itineraries, handle communications, and ensure timely responses to guest feedback while upholding high standards of professionalism and discretion.

Qualifications

• Completion of Polytechnic Diploma or a Degree; or at least four years of progressively responsible secretarial experience.
• Proficient with MS Word, Excel, PowerPoint and Access.
• Strong filing systems and document management skills.
• Experience coordinating the work of others and handling confidential information.

Responsibilities

• Manage secretarial work for Hotel Manager and maintain meeting records.
• Collate papers, coordinate venues and arrange travel itineraries.
• Prepare agendas, take minutes and verify slide/content accuracy.
• Draft confidential correspondence and complex reports.
• Handle all mail, packages and incoming/outgoing communications.
• Procure office supplies and manage archiving and renewals.
• Screen calls and facilitate communication between senior management and departments.
• Provide hospitality to guests and respond to feedback promptly.
• Plan Manager-on-Duty roster and follow up on reports.

Skills

Discretion & judgement

Interpersonal skills

Time management

Organisational skills

Telephone communications

Attention to detail

Problem solving

Professionalism

Education

Polytechnic Diploma or Degree

4+ years secretarial experience

Job description

The Fullerton Bay Hotel Singapore is seeking a capable Secretariat professional to support the Hotel Manager, maintaining accurate records of meetings, appointments, and conferences, and preparing confidential correspondence and complex reports.

You will collate meeting papers, coordinate venues and travel itineraries, handle communications, and ensure timely responses to guest feedback while upholding high standards of professionalism and discretion.