Executive Secretariat & Office Coordinator

THE FULLERTON BAY HOTEL; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

The Fullerton Bay Hotel Singapore seeks a capable Secretariat/Executive Assistant to support the Hotel Manager. You will manage meeting records, prepare confidential reports, and coordinate travel and meeting logistics in a fast-paced environment.

Applicants should have a Polytechnic Diploma or degree and strong MS Word/Excel/PowerPoint/Access skills, with a proven ability to handle confidential information and multi-task efficiently.

Qualifications

• Completion of Polytechnic Diploma or a Degree; or four years of progressively responsible secretarial experience.
• Strong proficiency in MS Word, Excel, PowerPoint, and Access.
• Experience coordinating the work of others is required.
• Demonstrated positive interpersonal skills and communication ability.
• Attention to detail, prioritisation, and multi-tasking in a busy office.

Responsibilities

• Manage secretarial work for Hotel Manager; update and maintain meeting records.
• Collate meeting papers, coordinate venues, and arrange travel itineraries.
• Secretariat duties for meetings: agendas, minutes, and materials accuracy.
• Prepare confidential correspondence and complex reports.
• Handle correspondence including email, letters, packages, etc.
• Maintain office supplies, archive documents, and renew subscriptions.

Skills

Interpersonal skills

Time management

Attention to detail

Confidentiality

Communication skills

Proactive

Education

Polytechnic Diploma or Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Job description

The Fullerton Bay Hotel Singapore seeks a capable Secretariat/Executive Assistant to support the Hotel Manager. You will manage meeting records, prepare confidential reports, and coordinate travel and meeting logistics in a fast-paced environment.

Applicants should have a Polytechnic Diploma or degree and strong MS Word/Excel/PowerPoint/Access skills, with a proven ability to handle confidential information and multi-task efficiently.