Executive Project & Operations Coordinator

Knight Frank; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

Knight Frank Property & Facilities Management in Singapore is seeking an Executive, Project Administration to support business operations, management reporting, and strategic initiatives across the organisation. You will assist with project tracking, preparing management presentations, and proposals, while helping leadership drive operational initiatives.

You will work with senior stakeholders to ensure well-coordinated initiatives, professional presentation materials, and timely delivery.

Qualifications

• 2+ years in administrative, business support, project coordination, or business analyst–type roles
• Experienced in coordinating projects or tracking business initiatives across multiple stakeholders
• Proficient in Microsoft Office, especially PowerPoint and Excel, with strong presentation preparation skills

Responsibilities

• Support management in coordinating and tracking business initiatives, projects, and operational priorities
• Prepare high-quality PowerPoint presentations, reports, and proposal materials for management reviews, client meetings, and tender submissions
• Consolidate and analyse operational data to support reporting and decision-making
• Monitor project timelines, track action items, and follow up with stakeholders to ensure timely execution
• Assist in preparing business proposals, summaries, and presentation decks
• Coordinate meetings, prepare materials, record minutes, and track follow-up actions
• Liaise with internal departments and external stakeholders to gather information and align deliverables
• Maintain organised documentation, trackers, and reporting records
• Provide administrative and operational support to management, including ad-hoc business projects

Skills

Project coordination

Stakeholder management

Presentation skills

Analytical skills

Communication

Education

Diploma in Business Administration/Real Estate/ Finance

Tools

Microsoft Office

Job description

Knight Frank Property & Facilities Management in Singapore is seeking an Executive, Project Administration to support business operations, management reporting, and strategic initiatives across the organisation. You will assist with project tracking, preparing management presentations, and proposals, while helping leadership drive operational initiatives.

You will work with senior stakeholders to ensure well-coordinated initiatives, professional presentation materials, and timely delivery.