Strategic Executive Assistant & Projects Lead

Confidential Jobs; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

Confidential Jobs in Singapore seeks an experienced Executive Assistant & Special Projects Lead to support the Managing Director and Group Human Resources Director, balancing executive scheduling with cross-functional project delivery across two reporting lines.

You will own company-wide initiatives, coordinate timelines and reporting, and oversee office operations, travel, and IT administration to ensure smooth execution.

Qualifications

• Five years’ experience supporting senior executives and managing office operations.
• Proven ability to drive work to completion across cross-functional teams.
• Experience supporting more than one senior stakeholder concurrently.
• Hands-on capability with Microsoft 365 administration, user accounts and permissions, device setup, and routine troubleshooting.
• Excellent written and spoken English, with the ability to draft on behalf of the Managing Director.
• Bachelor’s degree in any discipline.
• Ability to handle commercially sensitive information with discretion.

Responsibilities

• Executive support — manage calendars, coordinate meetings, prepare briefing packs, arrange travel, and handle expense reporting.
• Lead and coordinate cross-functional projects from initiation to close across trading, finance, operations and HR.
• Oversee office operations: vendors, contracts, administrative budget, onboarding and IT administration.
• Provide ad-hoc support to leadership as required and maintain auditable records.

Skills

Executive support

Project ownership

Cross-functional collaboration

Microsoft 365 admin

English proficiency

Discretion & judgment

Education

Bachelor’s degree

Tools

IT administration

Job description

Confidential Jobs in Singapore seeks an experienced Executive Assistant & Special Projects Lead to support the Managing Director and Group Human Resources Director, balancing executive scheduling with cross-functional project delivery across two reporting lines.

You will own company-wide initiatives, coordinate timelines and reporting, and oversee office operations, travel, and IT administration to ensure smooth execution.