Executive, Procurement

Singapore Swimming Club; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Singapore Swimming Club is seeking a detail-oriented Procurement Executive to manage sourcing, vendor relations, purchase orders and logistics. You will ensure timely and cost-effective procurement of materials and services while maintaining compliance with club policies.

Your contributions will directly support operations and long-term success. Your role involves effective supplier negotiations, PO processing, stock management, and collaboration with chefs and business units to ensure smooth

Qualifications

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, or a related discipline.
• Minimum 2 years of procurement experience, preferably in hospitality, clubs, F&B, or service industries.
• Proven track record in tender management, contract negotiation, and vendor governance.
• Hands-on experience with stock management, inventory counts, and audit processes.
• Clear communicator and collaborator across multiple functions.
• Ability to work under pressure and manage multiple priorities.

Responsibilities

• Sourcing and purchasing of essentials at best price and quality for The Club.
• Process and issue purchase orders for all food & non-food items.
• Assist in daily receiving of items and ensure timely deliveries.
• Negotiate with suppliers and monitor vendor performance.
• Ensure Purchase Requisitions are accurate and PO closure follows approvals.
• Follow up on daily POs and ensure delivery fulfillment daily.
• Vendor and item creations; liaise with vendor, Chef, and business units.
• Arrange urgent orders for last-minute events or increased reservations.
• Monitor open POs, update reports, and file records as required.

Skills

Vendor management

Tender management

Negotiation

Communication

Inventory management

Stock management

Education

Diploma or Degree in Supply Chain Management, Procurement, Business Administration, or related

Tools

Tender Board

Sesami

NorthStar

Job description

We’re Hiring: Executive, Procurement

Creating moments. Connecting people. Building community.

We are seeking a detail-orientedProcurement Executive. You will be responsible for sourcing, vendor relations, purchase orders, and logistics. You will ensure timely and cost-effective procurement of materials and services while maintaining compliance with company policies. Your contributions will directly support the Club’s operations and long-term success, ensuring that all procurement activities are aligned with the Club’s standards and objectives.

Key Responsibilities

Your key duties include:

• Sourcing and purchasing of essentials at the best price and quality that are beneficial to The Club, in accordance with the Club's procedure.
• Process and issue purchase orders for all food & non-food items.
• Assisting in the daily receiving of items.
• Effective sourcing and negotiating with suppliers.
• Ensure Purchase Requisition (PR) is accurate; follow up on the approval process and PO closure.
• Follow up on daily PO, and ensure all delivery fulfilled on a daily basis.
• Vendor and item creations.
• Liaise with the vendor, Chef, and business unit on delivery and daily operations issues.
• Arrange urgent orders when there is a last-minute event or an increase in reservations.
• Monitor open POs, update reports, and filing.
• Perform any other duties as may be assigned from time to time.

Requirements

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, or a related discipline.
• Minimum 2 years of experience of procurement experience, preferably in hospitality, clubs, F&B, or service industries.
• Proven track record in tender management, contract negotiation, and vendor governance.
• Experience with procurement systems such as Tender Board, Sesami, NorthStar, or similar ERP platforms.
• Hands-on experience in stock management, inventory counts, and audit processes.
• Effective collaborator and clear communicator across multiple functions.
• Proactive, organised, and able to manage multiple priorities under pressure.
• Possess a positive working attitude
• Able to work well under pressure and tight deadlines

Why Join Us?

Because this isn’t just a job, it’s a chance to be the heartbeat of the Club’s social scene. You will be part of a warm, collaborative team that values creativity, initiative, and fun. You will get to do what you love and build community through amazing experiences.