Executive PA & Global Team Coordinator

ASCENDI GLOBAL PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Ascendi Global PTE. LTD. in Singapore seeks a capable Personal Assistant (PA) & Team Coordinator to ensure smooth office operations and provide full administrative support to the Managing Director, APAC.

You will respond to client inquiries, prepare letters and proposals, and coordinate meetings across multiple time zones, while managing vendor relations and HR/documentation with discretion.

Qualifications

• 2+ years of experience in a fast-paced environment with minimal supervision.
• Ability to communicate and coordinate with a diverse set of clients across APAC, USA and Europe.
• Experience in both startup/SME and structured working environments; executive search/recruitment exposure is a plus.
• Fluency in English is a must; Chinese language skills are an advantage for Greater China markets.

Responsibilities

• Ensure smooth operation of the office and provide full administrative support to the Managing Director, APAC.
• Respond to clients' inquiries by phone or online.
• Prepare letters, emails, proposals and various reports (typing skills required).
• Diligently schedule meetings with clients and consultants across time zones.
• Coordinate with vendors, manage supplies, and maintain facilities.
• Manage database entries, HR files, and confidential documents.
• Support travel, visa, expenses, and database management with the execution team.
• Present professionally as the primary contact for clients, vendors, board members, staff, and media.

Skills

Typing & Notetaking

AI & desk research

Organisational skills

Microsoft Office / Google Apps / email

Acrobat PDF / Mac

Web browsers & Google apps

Job description

Ascendi Global PTE. LTD. in Singapore seeks a capable Personal Assistant (PA) & Team Coordinator to ensure smooth office operations and provide full administrative support to the Managing Director, APAC.

You will respond to client inquiries, prepare letters and proposals, and coordinate meetings across multiple time zones, while managing vendor relations and HR/documentation with discretion.