Executive, Operations Support

Evancia SAS; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

Babilou Family Singapore seeks an Operations Support Officer/Executive to manage administrative and financial processes across preschool centres. You will handle children’s records, enrolment documents, and audits, while liaising with Centre leaders and stakeholders. The role requires attention to detail and strong organizational skills, with occasional travel to centres.

Start date: 06 August 2026. Experience in an educational setting and proficiency with Little Lives and MS Office are

Qualifications

• Experience in administrative, financial or training support roles.
• Proficiency in Little Lives system and Microsoft Office tools.
• Strong attention to detail and record-keeping.
• Excellent written and verbal communication with stakeholders.
• Ability to handle sensitive information with integrity.
• Strong organizational and prioritisation skills.
• Proactive, flexible, and able to work independently or in a team.

Responsibilities

• Maintain and update children’s files and records in the Little Lives system.
• Process new enrolment documents promptly; monitor enrolment and withdrawal records.
• Travel bi-monthly to centres to update documents and assist with records.
• Assist Centre Leaders with admin tasks and audits (POP and CDA).
• Upload CPD hours on ONE@ECDA and review; ensure teacher records are updated.
• Support Quality Portal data tracking and manage related data.
• Perform other administrative tasks as required.

Skills

Admin support

Financial reconciliation

Training support

Little Lives system

Microsoft Office

Team collaboration

Attention to detail

Confidentiality

Tools

Little Lives

Excel

Word

Teams

Job description

Type of Contract : Regular Job Purpose: The Operations Support Officer/Executive is responsible for managing administrative and financial processes across multiple preschool centres, ensuring smooth operations and support relating to children's fees, records, subsidies, as well as general administrative, and HR/operational support across various processes. This role requires attention to detail, organizational skills, and the ability to liaise with Centre leaders, and other stakeholders effectively.

Key Responsibilities:

• Maintain and update children’s files, ensuring all records and documents are properly filed and scanned into the Little Lives system.
• Ensure new enrolment documents are submitted and processed in the system promptly.
• Monitor and update children's enrolment and withdrawal records.
• Travel to centres on a bi-monthly basis to ensure children's documents are up to date and assist with record updates.
• Handle any administrative tasks and support Centre Leaders relating to children's records and assist in audits, including POP and CDA audits.
• CPD hours uploading and tracking on ONE@ECDA and review
• Ensure ONE@ECDA teachers records are updated
• Support Quality Portal tracking and management of data
• Perform any other administrative tasks as required and assigned

Key Skills and Qualifications:

• Previous experience in an administrative, financial or training support role, preferably within an educational or preschool setting.
• Proficiency in using the Little Lives system, Microsoft Office software (eg. Excel, Word, etc) and other administrative software (e.g., Teams).
• Strong attention to detail, particularly in financial reconciliation and record-keeping.
• Excellent communication skills, both written and verbal, with the ability to liaise with Finance, Centre leaders and the various stakeholders
• Ability to handle sensitive information, maintain confidentiality and act with integrity.
• Strong organizational and prioritisation skills with the ability to manage multiple tasks and deadlines
• Proactive, flexible, and capable of working independently and as part of a team

Desired start date: 06 August 2026

Babilou Family Singapore is a subsidiary of Babilou Family Group, a France-incorporated Early Childhood organisation with a network of more than 1,000 nurseries and a presence in 10 countries around the world. Babilou Family Singapore has now grown to 62 education and learning centres island-wide. This includes preschool brands KiddiWinkie Schoolhouse, Little Footprints Preschool, as well as student care brand Learning Leap. --