Centre Executive (South)

E-BRIDGE PRE-SCHOOL PTE. LTD.; Singapore; On-site; SGD 2,400 - 3,600; Full time

Benefits offered by this job

Competitive remuneration package

Job summary

E-Bridge Preschool is seeking an Administrative Executive to support data entry for child transactions in Little Lives and ECDA CMS. You will handle enrolment paperwork, subsidy processing, fee updates and CMS maintenance while coordinating with ECDA and licensing officers to ensure smooth operations.

Ideal candidates have at least 2 years in administration, strong MS Office skills, and a proven ability to multitask with discretion in a fast-paced environment.

Qualifications

• Minimum 3 GCE O-Levels with English at least B4 and a second language credit.
• At least 2 years of administrative experience.
• Proficient in MS Office applications.

Responsibilities

• Support admin data entry of child transactions into Little Lives and ECDA CMS.
• Handle enrolment, withdrawal, transfer and program change processes.
• Process subsidy applications in CMS for new and existing cases.
• Update school fees and vacancy status in CMS; retrieve documents for audits.
• Liaise with ECDA subsidy officers, licensing officers and others to resolve issues.
• Provide front-line customer service to parents; manage the centre inbox.
• Procure items from suppliers and prepare expenditure forms.
• Maintain children's P files and performing general clerical duties.

Skills

Interpersonal skills

Communication skills

Multi-tasking

Independent work

Adaptability

Discretion

Education

3 GCE O-Levels

Tools

MS Office

Job description

Working Location: Telok Blangah, Dawson

Job Roles & Responsibilities

Administration

Support the centre with data entry of child transactions into Little Lives and ECDA CMS system. This includes:

• Child Transactions: Enrolment, Withdrawal, Transfer, Change of Program, Student Pass Application, Promotion of Children
• Subsidy applications in CMS for all new and existing cases
• Update of school fees changes in CMS at child level (yearly)
• Update of vacancy status in CMS
• Retrieval of documents for audit purpose
• Handles queries from existing and new parents and provide support whenever needed
• Liaise with both external and internal stakeholders such as ECDA subsidy officers, licensing officers, financial assistance officers to facilitate and resolve enrolment and subsidy/financial assistance application issues
• Responsible for proper storage of stationary and uniforms
• Perform general clerical duties
• Support operational work flow
• Upkeeping of children's P file

Enrolment

• Maintaining a waiting list, calling parents up for enrolment when a vacancy arises
• Follow up with parents on the documents needed for enrolment
• Planning of orientation sessions for new enrolment

Finance

• Issuing of ad-hoc invoices, e.g. first-time payment, uniforms purchase etc
• Checking of monthly fee invoices
• Creating of monthly GIRO deduction listing, updating of monthly payment
• GSII monthly reconciliation
• Adding the correct subsidies discount for each child
• Follow-up on discrepancies for any over-payment or under-payment of subsidy as well as subsidies adjustments in CMS
• Petty cash handling

Customer Service

• Meet and greet parents, students and visitors at the school
• Provide proper information about school fees and programs
• Handle calls/emails/walk-ins enquiries from existing and new parents
• Taking charge of the centre's inbox

Procurement

• Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etc prepare Expenditure Requisition Forms and obtain price quotations from suppliers

Job Requirements

• Minimum 3 GCE ‘O’ levels with at least B4 in English and credit in a second language
• At least 2 years of experience in an administrative role
• Good interpersonal skills, able to relate to people from different culture and languages
• Good written and verbal communication skills
• Able to work independently, multi-task and adapt quickly in a fast-paced environment
• Able to handle confidential information with discretion and integrity
• Proficient in MSOffice Applications

We offer a competitive remuneration package plus benefits to the right candidate.