Finance and Admin Executive

CARPE DIEM SCHOOLHOUSE PTE. LTD.; Singapore; On-site; SGD 26,784 - 40,176; Full time

Job summary

CARPE DIEM SCHOOLHOUSE PTE. LTD. is seeking a full-time Preschool Centre Admin Executive to support two centres in Singapore. The role focuses on administrative tasks, enrolment processing, billing, and record-keeping to ensure smooth day-to-day operations.

The successful candidate will maintain student records, prepare invoices for school and incidental fees, process subsidies, and assist with reports and grant applications as required.

Qualifications

• Detail-oriented individual with strong administrative skills.
• Able to manage records accurately and maintain filing systems.
• Excellent data entry and typing speed with high accuracy.
• Strong communication and coordination with centre staff and parents.

Responsibilities

• Coordinate enrolments with Centre leader and support enrolment docs and invoice payments.
• Assist with report submissions, subsidy and grant applications, withdrawals and record-keeping.
• Follow up with parents on timely payment of invoices, including overdue amounts.
• Enter new enrolments into CMS and Taidii to create and maintain student records.
• Issue monthly or quarterly invoices for school fees, enrichment, field trips and incidental fees via Taidii.
• Prepare collections for Giro deduction.
• Compile monthly revenue reports and quarterly reports.
• Manage vendor invoices and coordinate payments.
• Assist in daily health checks and other duties as assigned by Centre leader.

Tools

CMS

Taidii

Job description

Location: Sembawang and Toa Payoh

We are seeking a detail-oriented full-time Preschool Centre Admin Executive to support the smooth day-to-day operations of the two Centres. The ideal candidate will be responsible for providing administrative support for our preschool centre, maintaining records, handling data entry tasks, and ensuring efficient centre office operations.

Key Responsibilities

• Coordinate with the Centre leader on new enrolments and provide administrative support for enrolment documentation and invoice payments.
• Provide administrative support for report submissions, subsidy and grant applications to relevant external agencies, as well as student withdrawals and record-keeping.
• Follow up with parents on timely payment of invoices, including outstanding or overdue amounts
• Create and maintain student records by entering new enrolments into the CMS and Taidii systems
• Issue monthly or quarterly invoice for school fees, enrichment fees, field trips and any incidental fees via Taidii.
• Prepare collections for Giro deduction
• Prepare monthly revenue reports and quarterly reports
• Manage vendor invoices and send for monthly or any ad-hoc payment processing
• Assist in daily health check,
• Ad-hoc duties as assigned by the Centre leader