Executive Operations & Cadence Lead

NTUC FIRST CAMPUS LIMITED; Singapore; On-site; SGD 65,000 - 100,000; Full time

Job summary

NTUC FIRST CAMPUS LIMITED is seeking an experienced Executive Administrator/Operations Coordinator to support organizational alignment and optimize day-to-day cadences. You will coordinate cross-functional activities, manage calendars, travel, and event logistics, and act as a professional liaison with VIPs, partners, and vendors.

In this role you will anticipate bottlenecks, streamline processes, and ensure seamless execution across internal and external business functions while safeguarding

Qualifications

• 5+ years of experience in executive administration or operations.
• Experience in fast-paced, matrixed corporate environments.
• Proficiency with modern scheduling and collaboration tools.
• Experience engaging C-suite, board members, investors, and vendors.
• Ability to anticipate friction and develop backup plans under deadlines.
• Discretion handling confidential information.

Responsibilities

• Coordinate cross-functional operations and act as executive liaison.
• Manage master calendars for leadership meetings and reviews.
• Organize travel, venues, catering, and event logistics for high-profile engagements.
• Handle document signing, records management, and invoices.

Skills

Executive administration

Stakeholder management

Project coordination

Cross-functional collaboration

Problem solving

Communication

Confidential information handling

Tools

Google Workspace

Microsoft 365

Slack

Zoom

Teams

Asana

Jira

Monday.com

Job description

NTUC FIRST CAMPUS LIMITED is seeking an experienced Executive Administrator/Operations Coordinator to support organizational alignment and optimize day-to-day cadences. You will coordinate cross-functional activities, manage calendars, travel, and event logistics, and act as a professional liaison with VIPs, partners, and vendors.

In this role you will anticipate bottlenecks, streamline processes, and ensure seamless execution across internal and external business functions while safeguarding