Executive

IHH Healthcare; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

IHH Healthcare Bhd, a leading healthcare group in Singapore, seeks an Executive to support operational resources for healthcare projects and services, including MHA Lock-up Medical Services contracts and Mobile Health Services operations.

The role covers operations coordination, administration, mobile medical services coordination, and tender preparation with a focus on data accuracy, reporting, and logistics support. Willingness to travel to facility sites is required.

Qualifications

• Diploma/degree in healthcare management, healthcare administration, business administration, operations management, project management, nursing, or equivalent.
• Willing to travel to lock-up facility locations for site visits and coordination occasionally, if required.
• Flexibility to take on occasional after-hours coordination for urgent operational matters, if required.

Responsibilities

• Coordinate daily operations and ensure timely completion of assigned tasks.
• Coordinate operational activities across SPF, ICA and other healthcare service projects.
• Monitor operational performance and follow up on service issues and action items.
• Maintain accurate operational records and ensure data accuracy and completeness.
• Support reporting requirements and timely submission of reports.
• Support billing documentation and reconciliation activities to ensure billing accuracy.
• Monitor stock and asset records to ensure inventory accuracy and accountability.
• Prepare routine operational reports and KPI dashboards for management reporting and contractual monitoring.
• Support tender preparation, submissions, and contract mobilisation activities.

Skills

Healthcare ops

Project coord

Admin skills

Travel ready

Education

Diploma/Degree in Healthcare Admin/Management

Job description

The Role

The Executive serves as a key operational resource for healthcare projects and services, including the MHA Lock-up Medical Services contract, Mobile Health Services operations and strategic project initiatives.

Key Accountabilities

Operations Coordination & Administration

• Support smooth daily operations and ensure timely completion of assigned tasks.
• Coordinate operational activities across SPF, ICA and other assigned healthcare service projects.
• Monitor operational performance and follow up on service issues and action items.
• Maintain accurate operational records and ensure data accuracy and completeness.
• Support reporting requirements and ensure timely and accurate submission of reports.
• Support billing documentation and reconciliation activities to ensure billing accuracy.
• Monitor stock and asset records to ensure inventory accuracy and accountability.
• Maintain incident records and elevate operational issues in a timely manner.
• Support audits, drills and compliance reviews, including documentation of findings and corrective actions.
• Prepare routine operational reports and KPI dashboards for management reporting and contractual monitoring.

Mobile Medical Services Coordination

• Support planning, scheduling and deployment of mobile medical teams for health screening, vaccination and outreach programmes.
• Coordinate manpower, equipment, consumables and logistics required for mobile operations.
• Liaise with clients, healthcare professionals and internal stakeholders to ensure smooth execution of mobile events.
• Monitor event readiness and post-event reporting requirements.
• Support service recovery and operational contingency planning for mobile deployments.

Tender Preparation & Business Support

• Coordinate the preparation and submission of tenders, RFQs, RFPs and business proposals.
• Consolidate operational requirements, manpower plans, pricing inputs and supporting documentation for tender submissions.
• Liaise with internal stakeholders to gather information and ensure timely completion of submissions.
• Support contract mobilisation activities following successful tender awards.

Requirements

• Diploma or Degree in Healthcare Management, Healthcare Administration, Business Administration, Operations Management, Project Management, Nursing, or equivalent.
• Minimum 2 years of relevant experience in healthcare operations, project coordination, administration, or service delivery.
• Experience in healthcare, government projects, contract management, or operational services will be advantageous.
• Flexible to take on occasional after-hours coordination for urgent operational matters, if required.
• Willing to travel to lock-up facility locations for site visits and coordination occasionally, if require