Executive (Nursing Services)

ANG MO KIO - THYE HUA KWAN HOSPITAL LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

ANG MO KIO - THYE HUA KWAN HOSPITAL LTD. seeks an Executive (Nursing Services) to provide administrative and operational support to the Nursing Management Team. The role coordinates calendars, meetings and documentation while assisting with budgets, reporting and regulatory tasks.

The successful candidate will maintain SOPs, handle SAP procurement, manage inventories and help onboard staff, contributing to efficient day-to-day nursing department operations.

Qualifications

• Degree in Business, Health Administration, Management or related field.
• At least 2 years of relevant experience, preferably in healthcare.
• Proficient in Microsoft Office, especially Excel and data analysis.
• Strong written and verbal communication and stakeholder management.

Responsibilities

• Provide day-to-day administrative and operational support to Nursing Management.
• Coordinate calendars, meetings, agendas, minutes, and action items.
• Assist with budget planning and monitoring (CAPEX/OPEX).
• Compile monthly nursing and ward statistics and reports.
• Maintain filing and document management for electronic and hard-copy records.
• Support licensing, accreditation, and regulatory documentation.
• Assist SOPs and administrative policies for Nursing Services.
• Raise MRs and PRs through SAP and liaise with Procurement.
• Manage departmental inventory, assets, and year-end asset sighting.
• Coordinate events and onboarding, meal orders, and other admin matters.
• Perform other duties as directed by Director/Assistant Director of Nursing.

Skills

Office administration

Data analysis

Microsoft Excel

Stakeholder management

Multitasking

Documentation

Regulatory documentation

Education

Bachelor's degree in Business/Health Administration

Tools

SAP

Microsoft Office

Job description

Join Our Nursing Services Team

We are looking for a proactive, organised and meticulous Executive (Nursing Services) to provide administrative and operational supportto the Nursing Management Team.

In this role, you will play an important part in ensuringthe smooth day-to-day operations of the department while coordinatingadministrative matters, schedules, documentation, procurement, reporting anddepartmental activities.

Key Responsibilities

• Provide day-to-day administrative and operational support to the Nursing Management Team.
• Coordinate calendars, meetings and appointments for the Nursing Management Team, including preparation of agendas, meeting logistics, minutes and follow-up on action items.
• Assist with budget planning and expenditure monitoring, including CAPEX and OPEX.
• Compile and maintain monthly nursing and ward-related statistics, reports and data for management review.
• Maintain an organised filing and document management system for both electronic and hard-copy records.
• Provide administrative support for licensing, accreditation and regulatory documentation.
• Assist in maintaining Nursing Services Standard Operating Procedures (SOPs) and administrative policies.
• Raise Material Requisitions (MR) and Purchase Requisitions (PR) through SAP and liaise with the Procurement Team on purchases.
• Manage departmental inventory, stationery, assets and annual asset-sighting activities.
• Coordinate administrative and logistical arrangements for departmental events and initiatives.
• Support staff onboarding by preparing workstations and other requirements.
• Coordinate staff meal orders, ration submissions and other departmental administrative matters.
• Perform other duties and projects assigned by the Director of Nursing and Assistant Director of Nursing.

Requirements

• Degree in Business, Health Administration, Management or a related discipline.
• At least 2 years of relevant working experience, preferably within the healthcare setting.
• Proficient in Microsoft Office, particularly Microsoft Excel and statistical/data analysis.
• Strong written and verbal communication skills.
• Good interpersonal and stakeholder management skills.
• Well-organised, meticulous and able to manage multiple priorities in a fast-paced environment.
• Able to work effectively both independently and as part of a team.
• Energetic, adaptable and willing to take on new responsibilities.