Executive Officer, NSAS

Ministry of Energy, Trade and Industry; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

Ministry of Energy, Trade and Industry seeks an attentive administrative professional to support NSAS daily operations in Singapore. The role covers executive assistance, meeting coordination and event management with strong emphasis on confidentiality and accuracy.

You will handle schedules, travel arrangements and meeting materials, while collaborating with internal teams and external stakeholders to ensure smooth operations. Proficiency in MS Office is required.

Qualifications

• Proven experience in administrative, executive support or event management roles.
• Ability to manage multiple priorities with minimal supervision.
• Strong communication and interpersonal skills for internal/external stakeholders.
• Willingness to support a broad range of admin tasks within a team.

Responsibilities

• Provide high-level administrative support for day-to-day operations.
• Coordinate schedules, meetings and travel arrangements.
• Organise internal and external meetings, prepare materials and logistics.
• Assist with NSAS events, logistics and on-site support.
• Maintain records, handle confidential information and assist ad-hoc tasks.

Skills

Administrative experience

Executive support

Event management

Time management

Stakeholder coordination

Tools

MS Office

Job description

What the role is:

The job holder will provide comprehensive administrative, coordination and operational support to the National Space Agency of Singapore (NSAS) contributing to the smooth and effective day-to-day operations.

What you will be working on:

• Executive Support: Provide high-level administrative support for day-day operations, including coordinating schedules, meetings, appointments, travel arrangements and other administrative matters.
• Meeting and Engagement Coordination: Organise and coordinate internal and external meetings and engagements, including preparing meeting materials, managing logistics and liaising with relevant stakeholders to ensure smooth execution.
• Event Management: Support the coordination and execution of NSAS events and engagements. This includes coordinating event logistics and arrangements, managing invitations and attendance, preparing event materials, liaising with stakeholders and vendors, and providing on-site support to ensure the smooth execution of events.
• Administrative and Operations Support: Maintain proper records and filing systems, handle sensitive or confidential information appropriately, and support other administrative and operational requirements. Undertake other duties and ad-hoc assignments as required to support the effective operations of NSAS.

What we are looking for:

• Proven relevant experience in administrative, executive support and/or event management work.
• Good organisational and time-management skills, with the ability to manage multiple priorities and follow through on tasks independently.
• Good interpersonal and communication skills, with the ability to coordinate effectively with internal and external stakeholders at different levels.
• Willing to support a broad range of operational and administrative tasks and collaborate with the wider administrative team on ad-hoc assignments.
• Resilient and adaptable, with the ability to work under pressure, manage short timelines and respond to changing priorities in a fast-paced environment.
• Proficient with MS office software (i.e. Word, Excel and Powerpoint).

About Ministry of Energy, Trade and Industry

Working at METI places you at the heart of Singapore’s economic policy-making. We drive productivity-led growth, safeguard and expand our economic space, and build a future-ready economy where firms can thrive. Together, we create a Singapore which is a city of possibilities, a home to great firms, and a place where the world connects — with people at its heart.When you join METI, you contribute to our mission of creating good jobs and opportunities for Singaporeans, enabling them to improve their lives and secure a better future.