Executive Officer, NSAS

Ministry of Energy, Trade and Industry, Singapore; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

The National Space Agency of Singapore (NSAS) seeks an experienced administrative professional to provide comprehensive support for day-to-day operations and events. You will coordinate schedules, meetings, travel, and administrative tasks while ensuring smooth execution of NSAS engagements.

As part of the NSAS team, you will engage with internal and external stakeholders, manage event logistics, and maintain proper records with discretion.

Qualifications

• Proven experience in administrative, executive support and/or event management.
• Strong organisational and time-management skills with ability to handle multiple priorities independently.
• Excellent interpersonal and communication skills to coordinate with stakeholders at different levels.
• Willingness to support a broad range of administrative tasks and collaborate with the team.
• Resilient and adaptable in a fast-paced environment.
• Proficient with MS Office (Word, Excel, PowerPoint).

Responsibilities

• Provide high-level administrative support for day-to-day operations.
• Coordinate schedules, meetings, travel arrangements and other administrative tasks.
• Organise and coordinate internal and external meetings and engagements.
• Support NSAS events, manage invitations, logistics and on-site arrangements.

Skills

Executive support

Event management

Administrative work

Organisational skills

Tools

MS Office

Job description

What The Role Is

The job holder will provide comprehensive administrative, coordination and operational support to the National Space Agency of Singapore (NSAS) contributing to the smooth and effective day-to-day operations.

What You Will Be Working On

• Executive Support: Provide high-level administrative support for day-day operations, including coordinating schedules, meetings, appointments, travel arrangements and other administrative matters.
• Meeting and Engagement Coordination: Organise and coordinate internal and external meetings and engagements, including preparing meeting materials, managing logistics and liaising with relevant stakeholders to ensure smooth execution.
• Event Management: Support the coordination and execution of NSAS events and engagements. This includes coordinating event logistics and arrangements, managing invitations and attendance, preparing event materials, liaising with stakeholders and vendors, and providing on-site support to ensure the smooth execution of events.
• Administrative and Operations Support: Maintain proper records and filing systems, handle sensitive or confidential information appropriately, and support other administrative and operational requirements. Undertake other duties and ad-hoc assignments as required to support the effective operations of NSAS.

What We Are Looking For

• Proven relevant experience in administrative, executive support and/or event management work.
• Good organisational and time-management skills, with the ability to manage multiple priorities and follow through on tasks independently.
• Good interpersonal and communication skills, with the ability to coordinate effectively with internal and external stakeholders at different levels.
• Willing to support a broad range of operational and administrative tasks and collaborate with the wider administrative team on ad-hoc assignments.
• Resilient and adaptable, with the ability to work under pressure, manage short timelines and respond to changing priorities in a fast-paced environment.
• Proficient with MS office software (i.e. Word, Excel and Powerpoint).