EXECUTIVE OFFICE MANAGEMENT

TRISTAR INVESTMENT MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

TRISTAR Investment Management PTE. LTD. in Singapore is seeking an organized Office Administrator to oversee day-to-day operations, facilities, and office services, ensuring a smooth and well‑functioning workplace.

You will provide basic IT support, coordinate meetings and events, manage documents and invoices, and handle confidential family-related matters with discretion, reporting to the management team.

Qualifications

• Degree in Business Administration, Office Management or related discipline with relevant experience.
• Strong organizational and coordination skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office; ability to prepare polished presentations and documents.
• Resourceful, practical and hands-on with problem-solving for day-to-day office matters.
• Strong interpersonal and communication skills with discretion handling confidential matters.

Responsibilities

• Oversee general office administration and day-to-day operations to ensure an organized, efficient workplace.
• Manage office facilities, maintenance, repairs, supplies and liaise with building management and service providers.
• Provide basic IT support and liaise with external IT support when required.
• Manage office equipment, assets, inventory and related records.
• Prepare and format presentations, reports, documents to a professional standard.
• Coordinate meetings, office events and logistics, and manage invoices and filing.
• Provide concierge and lifestyle support to family members, including errands and appointments.
• Coordinate residential property and vehicle matters, including maintenance scheduling and vendor management.
• Support ad hoc administrative projects while maintaining confidentiality and discretion.

Skills

Organizational skills

Coordination

Communication skills

Discretion

Problem-solving

Education

Degree in Business Administration, Office Management or related

Tools

PowerPoint

Word

Excel

Job description

RESPONSIBILITIES

• Oversee general office administration and day-to-day operations to ensure an organized, efficient and well-functioning workplace.
• Manage office facilities, maintenance, repairs, supplies and workplace requirements, including coordination with building management, contractors and service providers and follow-through on outstanding matters.
• Provide basic IT and technology support, including equipment setup and minor troubleshooting, and liaise with external IT support where required.
• Manage office equipment, assets, inventory and related records, ensuring proper maintenance and availability.
• Prepare and format presentations, reports, documents and other business materials to a professional standard.
• Coordinate meetings, internal arrangements, office events and logistical requirements, and manage administrative documentation, filing, records and invoices.
• Provide concierge and lifestyle support to family members, including coordination of personal errands, deliveries, appointments and other day-to-day requirements.
• Coordinate residential property and vehicle matters, including maintenance scheduling, repairs, vendor management and follow-up on outstanding matters.
• Support ad hoc administrative and operational projects according to business requirements while maintaining appropriate confidentiality and discretion in handling company, management and family matters.

REQUIREMENTS

• Degree in Business Administration, Office Management or a related discipline, with relevant experience in office administration, facilities management or operational support.
• Strong organizational and coordination skills, with the ability to manage multiple priorities, work independently and follow matters through to completion.
• Proficient in Microsoft Office, particularly PowerPoint, Word and Excel, with the ability to prepare polished and professional presentations and documents.
• Resourceful, practical and hands-on, with good problem-solving ability and confidence in handling day-to-day office, facilities and basic technology matters.
• Strong interpersonal and communication skills, with sound judgement, attention to detail and a high level of discretion when dealing with management, family members, vendors and confidential matters.