Executive Office & Facilities Manager

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; Sur place; SGD 50 000 - 73 000; Plein temps

Résumé du poste

YTL PowerSeraya Pte. Limited is seeking an experienced Office Manager to ensure smooth day-to-day operations of the corporate office in Singapore. You will support the CEO and senior management, oversee reception, facilities, and travel arrangements, and coordinate with vendors and events.

Key duties include managing calendars, preparing materials, and ensuring a safe, efficient workplace. The role requires 3–5 years in office management or administration and strong organisational and

Qualifications

• Minimum 3–5 years of experience in office management, executive support, or administration.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organisational, communication, and stakeholder management skills.
• Ability to multitask and work independently in a fast-paced environment.

Responsabilités

• Provide administrative support to the CEO and Senior Management Team as required.
• Manage meeting schedules, appointments, and calendars.
• Coordinate YTLPS Audit and Board Meetings, including scheduling with Directors' PAs, confirming meeting arrangements and facilitating connectivity testing.
• Prepare meeting materials, presentations, reports, and correspondence.
• Coordinate and follow up on administrative matters and action items.
• Support company events, projects, and other business initiatives.
• Oversee the daily operations of the office, ensuring an efficient, safe, and professional work environment.
• Manage office supplies, pantry inventory, mail handling, office equipment, and administrative services.
• Liaise with building management, vendors, and service providers on facilities maintenance and office-related matters.
• Manage office assets, service contracts, and office-related invoices.
• Ensure workplace readiness, cleanliness, safety, and security.
• Supervise the part-time Receptionist and ensure smooth front office operations and service standards.
• Provide guidance and support on visitor management, mail handling, courier services, and reception processes.
• Act as reception backup during the Receptionist's absence or when additional support is required.
• Ensure visitors, guests, and vendors are welcomed professionally and receive a positive experience.
• Coordinate business travel arrangements, including flights, accommodation, transportation, visas, and travel documentation.
• Ensure travel arrangements comply with company policies and budget guidelines.
• Liaise with travel agencies, employees, and service providers to facilitate travel requirements.
• Process travel-related invoices and documentation.

Connaissances

Office management

Executive support

Communication

Stakeholder management

Multitasking

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Description du poste

YTL PowerSeraya Pte. Limited is seeking an experienced Office Manager to ensure smooth day-to-day operations of the corporate office in Singapore. You will support the CEO and senior management, oversee reception, facilities, and travel arrangements, and coordinate with vendors and events.

Key duties include managing calendars, preparing materials, and ensuring a safe, efficient workplace. The role requires 3–5 years in office management or administration and strong organisational and