Office Manager

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 50,000 - 73,000; Full time

Job summary

YTL PowerSeraya Pte. Limited is seeking an experienced Office Manager to ensure smooth day-to-day operations of the corporate office in Singapore. You will support the CEO and senior management, oversee reception, facilities, and travel arrangements, and coordinate with vendors and events.

Key duties include managing calendars, preparing materials, and ensuring a safe, efficient workplace. The role requires 3–5 years in office management or administration and strong organisational and

Qualifications

• Minimum 3–5 years of experience in office management, executive support, or administration.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organisational, communication, and stakeholder management skills.
• Ability to multitask and work independently in a fast-paced environment.

Responsibilities

• Provide administrative support to the CEO and Senior Management Team as required.
• Manage meeting schedules, appointments, and calendars.
• Coordinate YTLPS Audit and Board Meetings, including scheduling with Directors' PAs, confirming meeting arrangements and facilitating connectivity testing.
• Prepare meeting materials, presentations, reports, and correspondence.
• Coordinate and follow up on administrative matters and action items.
• Support company events, projects, and other business initiatives.
• Oversee the daily operations of the office, ensuring an efficient, safe, and professional work environment.
• Manage office supplies, pantry inventory, mail handling, office equipment, and administrative services.
• Liaise with building management, vendors, and service providers on facilities maintenance and office-related matters.
• Manage office assets, service contracts, and office-related invoices.
• Ensure workplace readiness, cleanliness, safety, and security.
• Supervise the part-time Receptionist and ensure smooth front office operations and service standards.
• Provide guidance and support on visitor management, mail handling, courier services, and reception processes.
• Act as reception backup during the Receptionist's absence or when additional support is required.
• Ensure visitors, guests, and vendors are welcomed professionally and receive a positive experience.
• Coordinate business travel arrangements, including flights, accommodation, transportation, visas, and travel documentation.
• Ensure travel arrangements comply with company policies and budget guidelines.
• Liaise with travel agencies, employees, and service providers to facilitate travel requirements.
• Process travel-related invoices and documentation.

Skills

Office management

Executive support

Communication

Stakeholder management

Multitasking

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

COMPANY DESCRIPTION

YTL PowerSeraya Pte. Limited, a wholly owned subsidiary of YTL Power International Berhad, is in the business of producing, wholesaling, trading and retailing of energy; with a primary focus on electricity. As an established player in Singapore's energy sector, it supplies the country's energy needs through its multi-utilities platform. With a licensed generation capacity of 3,100 MW*, it is one of Singapore's largest electricity generators.

The YTL PowerSeraya Group has three subsidiaries: the retail arm under the Geneco brand provides electricity price plans and energy solutions to homes and businesses, PetroSeraya is the fuel management arm of the Group, and Taser Power which operates Taser Power Plant.

Besides being a Plaque of Commendation (GOLD) awardee at the National Trade Union Congress's May Day Awards 2023, YTL PowerSeraya has adopted four Tripartite Standards under the Tripartite Alliance for Fair and Progressive Employment Practices, and has committed to be a fair and progressive employer. To find out more about the organisation, please visit ytlpowerseraya.com.

*As at 4 February 2026, our registered generating capacity with EMA is 2,487 MW.

RESPONSIBILITIES

The Office Manager is responsible for the smooth day-to-day operation of the corporate office. The role provides administrative support to the CEO and Senior Management Team, oversees reception and office administration activities, manages facilities and vendors, and coordinates business travel arrangements for employees.

Key Responsibilities

1. Office Administration & Executive Support

• Provide administrative support to the CEO and Senior Management Team as required.
• Manage meeting schedules, appointments, and calendars.
• Coordinate YTLPS Audit and Board Meetings, including scheduling with Directors' PAs, confirming meeting arrangements and facilitating connectivity testing.
• Prepare meeting materials, presentations, reports, and correspondence.
• Coordinate and follow up on administrative matters and action items.
• Support company events, projects, and other business initiatives.

2. Office Operations & Facilities Management

• Oversee the daily operations of the office, ensuring an efficient, safe, and professional work environment.
• Manage office supplies, pantry inventory, mail handling, office equipment, and administrative services.
• Liaise with building management, vendors, and service providers on facilities maintenance and office-related matters.
• Manage office assets, service contracts, and office-related invoices.
• Ensure workplace readiness, cleanliness, safety, and security.

3. Reception & Front Office Management

• Supervise the part-time Receptionist and ensure smooth front office operations and service standards.
• Provide guidance and support on visitor management, mail handling, courier services, and reception processes.
• Act as reception backup during the Receptionist's absence or when additional support is required.
• Ensure visitors, guests, and vendors are welcomed professionally and receive a positive experience.

4. Travel Coordination

• Coordinate business travel arrangements, including flights, accommodation, transportation, visas, and travel documentation.
• Ensure travel arrangements comply with company policies and budget guidelines.
• Liaise with travel agencies, employees, and service providers to facilitate travel requirements.
• Process travel-related invoices and documentation.

QUALIFICATIONS

• Minimum 3-5 years of experience in office management, executive support, or administration.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organisational, communication, and stakeholder management skills.
• Ability to multitask and work independently in a fast-paced environment.

Please note that your application will be sent to and reviewed by the direct employer - YTL PowerSeraya Pte. Limited