Executive/Manager (Corporate Services)

NLB National Library Board; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Job summary

The National Library Board (NLB) in Singapore is seeking a Facilities & Workplace Safety professional to oversee operations and maintenance for divisional offices and storage repositories, including the Library Supply Centre and related sites. The role focuses on safety, governance and effective asset management.

You will lead procurement, vendor relationships and administrative services, while driving process improvements and reporting to support divisional projects.

Qualifications

• Preferably with a background in Estate Management and at least 3 years of facilities management experience.
• Strong project management, vendor management and procurement skills.
• Solid understanding of Workplace Safety & Health regulations.

Responsibilities

• Oversee operations and maintenance for divisional offices and storage repositories, including Library Supply Centre and related sites.
• Lead Administrative Operations: mailroom, workspace allocations, meeting rooms, common areas and staff welfare support.
• Handle Procurement & Financial Management with budget control and contract management.
• Manage Vendor & Stakeholder Engagement with on-site service providers, landlords and key stakeholders.
• Drive Governance & Process Improvement by ensuring compliance and reviewing SOPs.
• Provide Reporting & Committee Support through data analysis for management reporting.

Skills

Project management

Vendor management

Procurement

WSH regulations

Education

Estate Management background

Tools

Microsoft Office

Job description

What the role is

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore. At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

What you will be working on

Facilities & Workplace Safety

Oversee operations and maintenance for divisional offices and storage repositories, primarily at the Library Supply Centre, as well as sites such as the National Archives of Singapore and Former Ford Factory. Manage building maintenance and services, annual exercises, routine checks, Emergency Response Plans, and Workplace Safety & Health (WSH) compliance.

Administrative Operations

Manage mailroom services, workspace allocations, meeting rooms, common areas, common office supplies, department’s assets, and staff admin and welfare support. Lead ad-hoc operational efficiency projects by leveraging technology and best practices.

Procurement & Financial Management

Handle procurement of goods and services with strict adherence to budget control and contract management.

Vendor & Stakeholder Engagement

Manage on-site service providers and build effective working relationships with vendors, landlords, and key National Library Board (NLB) stakeholders.

Corporate & Event Support

Facilitate divisional events (e.g., town halls, staff orientations) and coordinate internal and external visits/learning journeys.

Governance & Process Improvement

Ensure strict compliance with statutory requirements and corporate policies. Conduct regular reviews of SOPs to drive continuous operational improvements.

Reporting & Committee Support

Analyze operational data for management reporting and contribute to NLB and divisional project committees.

What we are looking for

Education & Experience

Preferably with background in Estate Management, with at least 3 years of experience in facilities management.

Core Competencies

Strong project management, vendor management, and procurement skills with a solid understanding of WSH regulations.

Attributes

Meticulous, organized, and proactive, with a proven ability to multitask under tight deadlines.

Communication & Tech Skills

Excellent written, verbal, and interpersonal communication skills; proficient in Microsoft Office. Adaptable to working both independently and collaboratively.

Location

Library Supply Centre, 3 Changi South Street 2 S486548

The successful applicant will first be appointed on a 2-year contract basis.

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore.