Executive/Manager (Corporate Services)

National Library Board; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Job summary

The National Library Board in Singapore offers a 2-year contract role focused on facilities management and operational excellence at the Library Supply Centre. You will oversee building maintenance, safety compliance and workplace services while coordinating procurement and vendor relations.

You will lead efficiency projects, support divisional events, and ensure governance through SOP reviews. Strong collaboration and organizational skills are essential for success in this hybrid environment.

Qualifications

• Background in Estate Management is preferred with at least 3 years in facilities management.
• Strong project management, vendor management, and procurement skills with a solid understanding of WSH regulations.
• Meticulous, organized and proactive with the ability to multitask under tight deadlines.
• Excellent written, verbal and interpersonal communication; proficient in Microsoft Office and collaboration tools.

Responsibilities

• Oversee operations and maintenance for divisional offices and storage repositories, including Library Supply Centre and other sites.
• Manage mailroom services, workspace allocations, meeting rooms, common areas and staff welfare support; lead efficiency projects via technology and best practices.
• Handle procurement of goods and services with budget control and contract management.
• Engage on-site service providers; build relationships with vendors, landlords and stakeholders.
• Coordinate divisional events such as town halls and staff learning journeys; support internal and external visits.
• Ensure governance with compliance to statutory requirements and policies; review SOPs for continuous improvements.
• Analyze operational data for management reporting and committee support.

Skills

Project management

Vendor management

Procurement

WSH knowledge

Microsoft Office

Education

Estate management background

Tools

Microsoft Office

Job description

What the role is:

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore. At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact. We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.


• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.


• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.[MG1.1]

What you will be working on:

• Facilities & Workplace Safety: Oversee operations and maintenance for divisional offices and storage repositories, primarily at the Library Supply Centre, as well as sites such as the National Archives of Singapore and Former Ford Factory. Manage building maintenance and services, annual exercises, routine checks, Emergency Response Plans, and Workplace Safety & Health (WSH) compliance.


• Administrative Operations: Manage mailroom services, workspace allocations, meeting rooms, common areas, common office supplies, department’s assets, and staff admin and welfare support. Lead ad-hoc operational efficiency projects by leveraging technology and best practices.


• Procurement & Financial Management: Handle procurement of goods and services with strict adherence to budget control and contract management.


• Vendor & Stakeholder Engagement: Manage on-site service providers and build effective working relationships with vendors, landlords, and key National Library Board (NLB) stakeholders.


• Corporate & Event Support: Facilitate divisional events (e.g., town halls, staff orientations) and coordinate internal and external visits/learning journeys.


• Governance & Process Improvement: Ensure strict compliance with statutory requirements and corporate policies. Conduct regular reviews of SOPs to drive continuous operational improvements.


• Reporting & Committee Support: Analyze operational data for management reporting and contribute to NLB and divisional project committees.

What we are looking for:

• Education & Experience: Preferably with background in Estate Management, with at least 3 years of experience in facilities management.


• Core Competencies: Strong project management, vendor management, and procurement skills with a solid understanding of WSH regulations.


• Attributes: Meticulous, organized, and proactive, with a proven ability to multitask under tight deadlines.


• Communication & Tech Skills: Excellent written, verbal, and interpersonal communication skills; proficient in Microsoft Office. Adaptable to working both independently and collaboratively.

Location: Library Supply Centre, 3 Changi South Street 2 S486548

The successful applicant will first be appointed on a 2-year contract basis.

About National Library Board

To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally-connected library and information service so as to promote a knowledgeable and engaged society.If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.