Executive, HR (Employee Services)

PAP COMMUNITY FOUNDATION; Singapore; On-site; SGD 53,568 - 80,352; Full time

Job summary

PVH is seeking an HR Administrator to support compliance, HR administration and employee relations at our Singapore centres. The role covers documentation, HRMS, policy development and reporting, with close collaboration to line managers and external agencies where required.

You will handle leave entitlements, salary benchmarking support, and contribute to exit processes while ensuring data accuracy and timeliness in HR records.

Qualifications

• Experience with HR administration and employment terms.
• Knowledge of local employment laws and HR practices.
• Excellent written and verbal communication skills.

Responsibilities

• Ensure timely confirmations and probation letters for eligible employees.
• Maintain accurate employee movement and term-change documentation.
• Monitor contract renewals for short-term hires and retire/rehire cases.
• Provide guidance on leave, claims, compensation, benefits and performance management.
• Set up and manage employee leave entitlements in the HR system.
• Develop and implement HR policies and support HR audits.

Skills

Communication

Attention to detail

Time management

HR policies

Education

Diploma or Bachelor Degree in HRM or equivalent

Tools

HRMS

Job description

Key Responsibilities

A. Compliance and HR Administration

• Ensure timely completion of confirmation processes for eligible employees, including issuance of confirmation/extension of probation letters.
• Maintain accurate documentation of employee movements and changes to employment terms (e.g., transfers, re-designations, redeployments, salary adjustments, employee conversions of type of employment, etc.).
• Monitor and follow up on contract renewals for short-term hires and employees on retirement & re-employment contracts.
• Conduct salary benchmarking and recommend salary adjustments in line with HR Pay policies.
• Support administration of compensation and benefits programmes as required.
• Maintain up-to-date personnel files and electronic records.
• Perform HR audit checks at centres when required.

B. Employee Support

• Provide guidance and support to employees on HR matters including leave, claims, compensation, benefits, and performance management.
• Address employee grievances and/or disciplinary issues, offering counselling where appropriate.
• Assist line managers in handling employee grievances and disciplinary cases.

C. HRMS Administration

• Set-up and manage employee leave entitlements in the HR system.
• Resolve issues relating to leave entitlements and claims within HRMS.

D. Other Responsibilities

• Assist in the development and implementation of HR policies.
• Conduct employee briefings for staff affected by centre consolidation and conversion.
• Facilitate exit interviews as required.
• Liaise with external agencies such as Education Services Union, Early Childhood Development Agency, MOM, TAFEP, etc. when necessary.
• Prepare HR reports and support ad-hoc projects assigned by management.

Job Holder Requirements

• Qualification: Diploma or Bachelor Degree in HRM or equivalent.
• Experience: Minimum of 3 years in HR-related roles.
• Strong knowledge of employment laws and prevailing HR practices.
• Excellent communication and interpersonal skills.
• Resourceful, well-organized and meticulous with attention to detail.
• Ability to work independently and in teams.
• Ability to handle a large volume of work with good time management skills.

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