Executive, Facilities (3- months temp)

STRAITS RETAIL PROPERTY MANAGEMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

STRAITS RETAIL PROPERTY MANAGEMENT SERVICES PTE. LTD. is seeking a Facilities Coordinator for Paragon. The role supports the Facilities Management team in operating and maintaining the building, managing contracts for soft services, and ensuring compliance with housekeeping, security, and M&E standards.

You will conduct inspections, oversee contractors, manage carpark operations, and deliver admin tasks including invoices and reports, while proposing efficiency improvements to boost productivity.

Qualifications

• Diploma in relevant field.
• At least 2 years of experience in commercial facility management.
• Good communication and organizational skills.
• Proficient in MS Office.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Assist Facilities Management team in managing operations and building maintenance.
• Monitor term and ad-hoc maintenance contracts for soft services and renewals.
• Conduct regular inspections to ensure housekeeping, security, and M&E service standards.
• Manage term contractors for housekeeping, pest control, waste disposal, security and carpark services.
• Oversee carpark operations, including reporting and processing season parking.
• Provide admin support: processing purchase orders and invoices, maintaining files.
• Submit insurance claims.
• Draft circulars to tenants and prepare management reports.
• Identify workflow improvements to boost team productivity.

Skills

Communication

Team player

Organization

Multitasking

Education

Diploma

Tools

MS Office

Job description

Responsibilities:

As a member of the Facilities Management team at Paragon, your job scope includes the following:

• Assist the Facilities Management team in managing the operations and building maintenance
• To monitor term and adhoc maintenance contracts for soft services including assist in renewals
• Conduct regular inspections to ensure that the standards of housekeeping, security and M&E services are met
• Manage and monitor term contractors for housekeeping, pest control, waste disposal, and security and carpark services
• Oversee and manage carpark operations, including preparing of reports, processing season parking
• Provide administration support including processing purchase orders and invoices, maintaining department files
• Submit insurance claims
• Assist in drafting of circulars to tenants and preparation of management reports
• Proactively identify workflow improvements to increase the team's and own's productivity and efficiency.

Requirements

• Min Diploma in relevant field
• 2 years experience, preferably in commercial facility management
• Team player with good communication and organization skills
• Proficient in MS Office
• Ability to multi-task in a fast-paced environment