Executive Experience Coordinator

FORTYFOURMAN PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

FORTYFOURMAN PTE. LTD. in Singapore seeks a proactive Administrative Assistant/PA to support management with schedules, events, and daily operations. You will coordinate with vendors, host events, and prepare materials using Canva and office tools to enhance team experiences.

The ideal candidate has experience in events, hospitality, or customer service and can switch between coordination and public speaking as required to keep operations smooth and engaging.

Qualifications

• Familiarity with Canva, Microsoft Office, and Google Workspace to efficiently produce materials and manage tasks
• Experience in events, hosting, hospitality, customer service, or PA/EA roles to contribute relevant skills and insights

Responsibilities

• Manage schedules, meetings, appointments, and follow-ups to ensure timely coordination
• Assist management with daily administrative and operational tasks to support efficient workflow
• Coordinate with vendors, partners, and external parties to facilitate smooth collaboration
• Plan and execute company events and activities to enhance team engagement
• Host or co-host events, programmes, and team activities to create a welcoming atmosphere
• Welcome and engage guests and participants to foster positive interactions
• Prepare presentations, spreadsheets, and simple Canva materials to support communication needs
• Assist with ad-hoc tasks and projects as required to support team objectives
• Adapt quickly between administrative coordination and public speaking roles to meet dynamic demands

Skills

Events hosting

Hospitality

Customer service

PA/EA experience

Public speaking

Tools

Canva

Microsoft Office

Google Workspace

Job description

Job Summary

You will support management by managing schedules, coordinating with vendors, assisting with events and hosting, and handling administrative and operational tasks to ensure smooth daily operations and engaging team experiences.

Responsibilities

• Manage schedules, meetings, appointments, and follow-ups to ensure timely coordination
• Assist management with daily administrative and operational tasks to support efficient workflow
• Coordinate with vendors, partners, and external parties to facilitate smooth collaboration
• Plan and execute company events and activities to enhance team engagement
• Host or co-host events, programmes, and team activities to create a welcoming atmosphere
• Welcome and engage guests and participants to foster positive interactions
• Prepare presentations, spreadsheets, and simple Canva materials to support communication needs
• Assist with ad-hoc tasks and projects as required to support team objectives
• Adapt quickly between administrative coordination and public speaking roles to meet dynamic demands

Preferred competencies and qualifications

• Familiarity with Canva, Microsoft Office, and Google Workspace to efficiently produce materials and manage tasks
• Experience in events, hosting, hospitality, customer service, or PA/EA roles to contribute relevant skills and insights