Administrative Manager / Executive Assistant

jk & t equipment pte. ltd.; Singapore; Hybrid; SGD 55,000 - 85,000; Full time

Job summary

jk & t equipment pte. ltd. in Singapore is seeking an Administrative Manager / Executive Assistant to keep operations running smoothly, blending office management with executive support in a hybrid setup.

You will coordinate the director's calendar and travel, prepare reports and presentations, manage vendor relationships, HR tasks, and basic bookkeeping support, with discretion handling confidential information.

Qualifications

• Diploma or Degree in Business Administration, Management, or a related field.
• 3–5 years in an administrative, EA, office management or operations role.
• Strong organizational skills with attention to detail.
• Proficiency in MS Office and Google Workspace; comfortable learning new tools.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work independently with minimal supervision.
• Discretion and professionalism when handling sensitive information.
• Prior SME experience is a plus.

Responsibilities

• Manage the founder/director's calendar, meetings, and travel arrangements.
• Prepare correspondence, presentations, reports, and meeting minutes.
• Act as a gatekeeper and point of contact for internal and external stakeholders.
• Handle confidential information with discretion.
• Oversee day-to-day office operations, vendor relationships, and suppliers.
• Coordinate HR-related administrative tasks (onboarding, leave tracking, basic payroll support).
• Assist invoicing, expense tracking, and basic bookkeeping coordination.
• Coordinate cross-functional projects and follow up on action items.

Skills

Strong organizational skills

Excellent written & verbal comms

Attention to detail

Multitasking & prioritization

Discretion & professionalism

Education

Diploma or Degree in Business Administration/Management

Tools

Microsoft Office

Google Workspace

Job description

About the Role

We are a growing small-to-medium enterprise looking for a highly organized, proactive Administrative Manager / Executive Assistant to keep our operations running smoothly and support the leadership team directly. This is a hybrid role that blends office/administrative management with executive support — ideal for someone who thrives on structure, takes ownership, and enjoys being the person who makes everything work behind the scenes.

Key Responsibilities

Executive Support

• Manage the founder/director's calendar, meetings, and travel arrangements
• Prepare correspondence, presentations, reports, and meeting minutes
• Act as a gatekeeper and point of contact for internal and external stakeholders
• Handle confidential information with discretion

Administrative & Office Management

• Oversee day-to-day office operations, vendor relationships, and suppliers
• Manage filing systems, records, and document workflows (digital and physical)
• Coordinate HR-related administrative tasks (onboarding, leave tracking, basic payroll support)
• Liaise with external parties such as accountants, auditors, banks, and government agencies

Finance & Operations Support

• Assist with invoicing, expense tracking, and basic bookkeeping coordination
• Support budget tracking and expense reporting
• Help maintain compliance with statutory filings and licenses

Project & Process Support

• Coordinate cross-functional projects and follow up on action items
• Identify and implement process improvements for office efficiency
• Support ad-hoc business initiatives as needed

Requirements

• Diploma or Degree in Business Administration, Management, or a related field
• 3–5 years of experience in an administrative, EA, office management, or operations role
• Strong organizational skills with excellent attention to detail
• Proficiency in Microsoft Office / Google Workspace; comfortable learning new tools and systems
• Excellent written and verbal communication skills
• Ability to multitask, prioritize, and work independently with minimal supervision
• Discretion and professionalism when handling sensitive/confidential matters
• Prior experience in an SME environment is a plus