Planning & Programme Management Executive/Senior ( Education Industry) - YZ11

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a Senior Executive / Executive (Planning & Programme Management) for a 1-year contract in Singapore.

The role involves planning programmes, coordinating teaching assignments, and managing resources and data across multiple systems. Responsibilities include timetable creation with Syllabus Plus, lecturer coordination, room/resource planning, data maintenance in Syllabus Plus and eTeam, and liaison with vendors on contracts and payroll.

Qualifications

• Degree in any discipline with at least 2 years of working experience.
• Knowledge/experience in higher education is an advantage.

Responsibilities

• Prepare overall programme schedules and timetables using Syllabus Plus and release them within the required timeframe.
• Coordinate teaching assignments with Heads of Schools, prioritising and optimally assigning Full-Time Academics; manage and maintain the Associate Lecturer pool.
• Plan and manage room and lecturer resources using Syllabus Plus.
• Maintain programme, student and Associate Lecturer data in Syllabus Plus, eTeam and other applicable systems, including AL lists and modules taught.
• Liaise with vendors and relevant departments on lecturer placement, contract issuance, payroll and statutory updates.
• Plan examination schedules with the Exam Team and liaise with the Exam Centre for main and re-examinations.
• Support assessment material preparation, prepare examination nominal rolls and follow up on examination absences.
• Manage student services including orientation, enrolment and requests such as re-module, deferment, extension, exemption, programme switch and withdrawal.
• Monitor module enrolments, deviations from standard study pathways and attendance; administer warning letters, follow up on absenteeism and prepare weekly/monthly reports.
• Prepare class attendance registers and information for student pass renewal.
• Disseminate start-term, test/quiz/exam information and other communications to students; monitor course fee payments and invoice issuance.
• Flag and follow up on at-risk students.

Skills

Resource planning

Scheduling

Stakeholder management

Excel

Education

Degree in any discipline

Tools

Syllabus Plus

eTeam

Microsoft Office

Job description

Senior Executive / Executive (Planning & Programme Management)

This is a 1-year contract role, renewal or conversion is subject to headcount availability.

• Salary:$3,000 - $4,200
• Location:Central (Relocating to Paya Lebar / Tai Seng area around Q2 2027)
• Working Hours:Mon – Thurs 8.30am – 6pm / Fri 8.30am – 5.30pm

Responsibilities

Programme & Resource Planning

• Prepare overall programme schedules and timetables using Syllabus Plus and release them within the required timeframe.
• Coordinate teaching assignments with Heads of Schools, prioritising and optimally assigning Full-Time Academics; manage and maintain the Associate Lecturer pool.
• Plan and manage room and lecturer resources using Syllabus Plus.
• Maintain programme, student and Associate Lecturer data in Syllabus Plus, eTeam and other applicable systems, including AL lists and modules taught.
• Liaise with vendors and relevant departments on lecturer placement, contract issuance, payroll and statutory updates.

Exams & Student Management

• Plan examination schedules with the Exam Team and liaise with the Exam Centre for main and re-examinations.
• Support assessment material preparation, prepare examination nominal rolls and follow up on examination absences.
• Manage student services including orientation, enrolment and requests such as re-module, deferment, extension, exemption, programme switch and withdrawal.
• Monitor module enrolments, deviations from standard study pathways and attendance; administer warning letters, follow up on absenteeism and prepare weekly/monthly reports.
• Prepare class attendance registers and information for student pass renewal.
• Disseminate start-term, test/quiz/exam information and other communications to students; monitor course fee payments and invoice issuance.
• Flag and follow up on at-risk students.

Programme & Stakeholder Management

• Assist with lecturer orientation and liaise with internal academics, university partners, vendors and other stakeholders on programme-related administrative and operational matters.
• Build and maintain good relationships with internal and external stakeholders.
• Perform other ad-hoc duties as required.

Job Requirements

• Degree in any discipline with at least 2 years of working experience.
• Prior relevant experience in the Private Education industry is an advantage.
• Good understanding of higher education qualifications in Singapore and internationally.
• Proficient in Microsoft Office, including Word, PowerPoint and Excel.
• Knowledge/experience in resource planning, scheduling and optimisation tools is advantageous.

Tan Yen Zhen (Chen Yan Zhen) Reg No: R25138932

The SupremeHR Advisory Pte Ltd EA No: 14C7279