Executive Assistant | UP4500 | Pharma MNC | Contract

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking an experienced administrative professional to provide dedicated support to the SEA General Manager, Country Manager, and Commercial teams.

You will handle calendar coordination, meeting logistics, and executive reporting across three business units. The role demands strong Excel skills, excellent written communication, and the ability to work independently while partnering with senior leaders.

Qualifications

• At least 5 years of admin/secretarial or executive support experience.
• Proficient in Microsoft Excel, including pivot tables.
• Strong written communication skills for minute-taking and reporting.
• Able to work independently with minimal supervision.
• Comfortable supporting senior stakeholders across regional leadership.
• Prior experience mentoring or guiding junior team members is a plus.

Responsibilities

• Manage calendar scheduling and coordinate meetings for the SEA General Manager and Country Manager.
• Prepare meeting minutes and follow up on action items.
• Handle correspondence, travel arrangements, appointments, and general administrative enquiries.
• Collate and tabulate performance reports, including margin achievement, across the Commercial team's three business units.
• Build and maintain reports using Excel, including pivot tables, for management review.
• Support ongoing administration and secretarial processes, policies, and continuous improvement initiatives.
• Manage office equipment, facilities, and outsourced administrative services.
• Support reception/switchboard duties and visitor management as needed.
• Assist in coordinating and executing office programs and policies, including impact reporting.

Skills

Stakeholder management

Written communication

Independent work

Mentoring

Tools

Excel

Job description

Salary

$3,000 - S$4500

Location

Suntec

Working hours

Mon-Fri, 9am-6pm

Contract

8 months contract

About the role

Support to the Country Manager, SEA General Manager and the Commercial team. This role provides dedicated administrative and secretarial support, with exposure to business reporting, stakeholder management, and regional operations across three business units.

Key responsibilities

• Manage calendar scheduling and coordinate meetings for the SEA General Manager and Country Manager.
• Prepare meeting minutes and follow up on action items
• Handle correspondence, travel arrangements, appointments, and general administrative enquiries
• Collate and tabulate performance reports, including margin achievement, across the Commercial team's three business units
• Build and maintain reports using Excel, including pivot tables, for management review
• Support ongoing administration and secretarial processes, policies, and continuous improvement initiatives
• Manage office equipment, facilities, and outsourced administrative services
• Support reception/switchboard duties and visitor management as needed
• Assist in coordinating and executing office programs and policies, including impact reporting

About you

• Min. 5 years of relevant administrative, secretarial, or executive support experience
• Proficient in Microsoft Excel, including pivot tables and report tabulation
• Strong written communication skills, particularly for minute-taking and report preparation
• Able to work independently with minimal supervision on routine tasks, while exercising judgment on process/policy interpretation where needed
• Comfortable supporting senior stakeholders, including regional leadership, and coordinating across cross-functional/business unit teams
• Prior experience mentoring or guiding junior team members is a plus