Executive Assistant to the CEO

NEXTLABS INTERNATIONAL PRIVATE LIMITED; Singapore; On-site; SGD 78,000 - 100,000; Full time

Job summary

NextLab's International Private Limited is seeking an Executive Assistant to support the CEO, handling day-to-day operations, administrative tasks, and strategic initiatives. This role requires strong organizational skills, communication, and project management, with collaboration across internal teams, customers, and partners.

You will prepare proposals and presentations, coordinate meetings, analyze data, and drive action across multiple initiatives, while maintaining discretion and

Qualifications

• Strong analytical capability across both quantitative and qualitative information.
• Excellent writing and verbal communication skills.
• Proficiency with presentation, spreadsheet, internet research, and analysis tools.
• Experience with visualization or business intelligence tools is an advantage.
• Ability to manage sensitive information with integrity, confidentiality, and discretion.

Responsibilities

• Prepare high-quality proposals, presentations, briefing materials, reports, and executive correspondence.
• Coordinate meetings and working sessions with focused agendas and notes, document decisions, and drive follow-up actions.
• Analyze marketing and commercial data to identify trends, insights, and opportunities.
• Conduct financial analysis, including performance reviews, variance analysis, and business cases.
• Build reports, dashboards, and recommendations to aid decisions.
• Partner with the CEO to structure priorities and track progress against milestones.
• Coordinate with internal stakeholders and global teams to resolve issues.
• Support special projects through research, planning, and status updates.

Skills

Analytical ability

Communication skills

Project management

Presentation skills

Spreadsheet skills

Stakeholder management

Education

Bachelor's degree in business, marketing, finance, economics, engineering

Master's degree is an advantage

Tools

BI tools

Visualization tools

Job description

NextLab's® is the leading provider of policy-driven information risk management (IRM) software for large enterprises, providing an exciting opportunity for Senior Software Engineers to join hands with highly talented software engineers in building the next generation data protection and entitlement manager products. Our customers include many prominent enterprises in Aerospace & Defense, Financial Services, and High-Tech Manufacturing and Engineering industries.

NextLab's flagship data protection and entitlement management products, Enterprise Data Protection and Compliant Enterprise® combine with the Control Center XACML based policy management platform with integrated content awareness and identity-driven enforcement technology to offer the most comprehensive information risk management (IRM) solution. Our products preserve confidentiality, prevent data loss, and ensure compliance across more channels and more points, within a single unified solution with the unmatched user acceptance and Total Cost of Ownership (TCO).

We are seeking a highly motivated Executive Assistant who will assist our CEO. The Executive Assistant will support the team by managing day-to-day operations, providing administrative support, and overseeing strategic initiatives. This role requires exceptional organizational skills, strong communication, project management, and the ability to work with internal teams, customers and partners.

Key Responsibilities:

• Prepare high-quality proposals, presentations, briefing materials, reports, and executive correspondence.
• Coordinate meetings and working sessions, prepare focused agendas and notes, document decisions, and drive follow-up actions.
• Analyze marketing and commercial data to identify trends, customer or campaign insights, performance drivers, and opportunities for action.
• Conduct financial analysis, including performance reviews, variance analysis, scenario assessment, business cases, and decision-support modelling.
• Bring a consistent analytical approach to both marketing and financial questions by defining the problem, validating data, testing assumptions, and communicating clear conclusions.
• Build concise reports, dashboards, presentations, and recommendations that enable faster and better-informed decisions.
• Partner with the CEO to structure priorities, translate ideas into practical plans, and track progress against key milestones.
• Coordinate working sessions with internal stakeholders and global teams to resolve critical customer, project, or business issues.
• Support special projects through research, planning, issue identification, follow-through, and clear status updates.
• Anticipate information and coordination needs, identify gaps early, and help keep key initiatives moving.
• Build trusted working relationships with internal teams, customers, partners, and other external stakeholders.
• Communicate with tact and confidence across functions, cultures, and levels of seniority.

Requirements / Qualifications:

• Bachelor's degree in business, marketing, finance, economics, engineering, or a related field. A relevant Master's degree is an advantage.
• 2 to 5 years of experience in an analyst, planner, strategy, business operations, consulting, or similar role. High-tech and global company experience is preferred.
• Strong analytical capability across both quantitative and qualitative information, with the versatility to work on marketing and financial questions.
• Proficiency with presentation, spreadsheet, internet research, and analysis tools. Experience with visualization or business intelligence tools is an advantage.
• Excellent writing and verbal communication skills, with the ability to produce clear, polished, audience-appropriate materials.
• Strong interpersonal skills and the confidence to work effectively with both internal and external stakeholders.
• Good judgment, high attention to detail, strong organization, and a proactive, mission-driven mindset.
• Ability to manage sensitive information with integrity, confidentiality, and discretion.
• Flexibility to provide some working-hour overlap with the PST time zone when business needs require it.