Executive Assistant to Director – Academic Leadership

National University of Singapore; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

National University of Singapore’s AI Centre for Educational Technologies (AICET) at Kent Ridge Campus seeks a proactive Personal Assistant to the Director to manage calendars, coordinate stakeholders, and provide high-level administrative support. The role focuses on scheduling, correspondence, and ensuring smooth operations for the Director.

You will liaise with senior university stakeholders, arrange domestic and international travel, screen correspondence, handle confidential information,

Qualifications

• Diploma or Degree in Business Administration, Office Management, or related field.
• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or in a secretarial role supporting senior management or academic leadership.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and calendar management across platforms, including Zoom.

Responsibilities

• Calendar & Scheduling Management: manage the Director's calendar, schedule meetings, anticipate conflicts, and send reminders.
• Stakeholder Liaison: serve as a point of contact with internal/external stakeholders, including government officials and industry leaders.
• Travel & Itinerary Management: handle travel requests, arrange domestic/international travel, and prepare itineraries.
• General Administrative Support: manage expense claims, handle confidential information, screen emails, and perform ad-hoc duties.

Skills

Organisation skills

Time management

Communication skills

Independent work

Judgement under pressure

Education

Diploma or Degree in Business Administration / Office Management

Tools

MS Office

Zoom

Job description

National University of Singapore’s AI Centre for Educational Technologies (AICET) at Kent Ridge Campus seeks a proactive Personal Assistant to the Director to manage calendars, coordinate stakeholders, and provide high-level administrative support. The role focuses on scheduling, correspondence, and ensuring smooth operations for the Director.

You will liaise with senior university stakeholders, arrange domestic and international travel, screen correspondence, handle confidential information,