Executive Assistant to C-Suite | Global Travel & Events

Caterpillar Inc.; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

Caterpillar Inc. in Singapore is seeking an Executive Assistant to support C-Suite executives across the Customer Solutions Growth Regions division. The role emphasizes calendar management, complex scheduling, travel planning, and professional internal/external communications.

You will coordinate events, prepare materials, and help ensure strategic coordination across regions, partners, and staff. The position requires onsite work five days a week and a strong focus on accuracy, collaboration,

Qualifications

• Experience supporting C-Suite executives and managing confidential information.
• Strong calendar management and coordination across time zones.
• Excellent written and verbal communication with internal/external stakeholders.
• Attention to detail and ability to prepare materials for meetings.

Responsibilities

• C-Suite Collaboration: Work closely with C-Suite executives, providing indispensable support. Understand their priorities, anticipate their needs, and proactively address challenges.
• Calendar Management: Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.
• Communication: Handle internal communications on behalf of the executive, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.
• Meeting Preparation: Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.
• External Liaison: Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive’s office professionally and build strong relationships.
• Large-Scale Events: Support the planning and execution of significant events, such as conferences, board meetings, and team gatherings in Dubai and across the region. Ensure seamless logistics and a positive experience for attendees.
• Travel Arrangements: Book travel and accommodation and provide assistance with every step of the executive’s travel.

Skills

C-Suite Collaboration

Calendar Management

Communication

Meeting Coordination

Office Administration

Problem Solving

Managing Multiple Priorities

Tools

Microsoft Office

Job description

Caterpillar Inc. in Singapore is seeking an Executive Assistant to support C-Suite executives across the Customer Solutions Growth Regions division. The role emphasizes calendar management, complex scheduling, travel planning, and professional internal/external communications.

You will coordinate events, prepare materials, and help ensure strategic coordination across regions, partners, and staff. The position requires onsite work five days a week and a strong focus on accuracy, collaboration,