Executive Assistant / Personal Assistant

Avani Hotels and Resorts; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Avani Singapore is seeking an organized Executive Assistant / Personal Assistant to support the General Manager and the pre-opening leadership team. You will coordinate calendars, travel, meetings, and documentation for critical pre-opening activities.

The role requires discreet handling of confidential information, strong communication with stakeholders, and experience in hospitality or multinational environments. This is an on-site position with regional exposure.

Qualifications

• Proven experience supporting senior executives or leadership teams.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• High level of discretion, confidentiality, and professionalism.
• Excellent written and verbal communication with stakeholders.
• Proficient in Microsoft Office (PowerPoint, Excel, Word).
• Experience with hotel pre-opening projects is advantageous.
• Fluency in English.

Responsibilities

• Support the General Manager and pre-opening leadership team with calendar management, meeting coordination, travel arrangements, and administrative support.
• Assist with pre-opening activities, including project coordination, stakeholder communication, and operational readiness tracking.
• Prepare meeting agendas, minutes, presentations, reports, and business correspondence.
• Coordinate cross-functional meetings and ensure follow-up actions are completed on time.
• Act as a key point of contact for internal teams, corporate offices, external partners, and stakeholders.
• Maintain confidential records and documents with discretion.
• Support onboarding activities for new team members during pre-opening.
• Anticipate business needs to ensure smooth day-to-day operations of the leadership team.

Skills

Executive support

Organisational skills

Attention to detail

Discretion

Communication

Stakeholder management

Fluent English

Tools

Microsoft Office

Job description

Job Location:

Avani Singapore

At Avani, we’re all about finding that perfect balance — between cool and kind, design and function, service and privacy. We’ve built our hotels and resorts around this philosophy: vibrant social spaces that vibe with the day, stylish rooms that simply work, and honest, locally inspired food. We embrace an upbeat service culture that genuinely respects the art of hospitality.

With a growing portfolio across Europe, the Middle East, Asia, Africa, and Australia, Avani is a brand on the move. If you take real pride in the little things — and believe that a warm welcome and a genuine smile make all the difference — you’ll fit right in here.

Avani Singapore

Join the opening team of Avani Singapore and play a key role in supporting one of Singapore's most exciting new lifestyle hospitality destinations. This is a unique opportunity to work alongside the General Manager and leadership team, contributing to the successful opening of a landmark hotel from day one.

At Avani, we create stylish and seamless experiences for modern travellers.

We’re looking for a highly organised, proactive, and detail-oriented Executive Assistant / Personal Assistant to support the General Manager and pre-opening leadership team.

What You’ll Do

• Support the General Manager and pre-opening leadership team with calendar management, meeting coordination, travel arrangements, and administrative support
• Assist with pre-opening activities, including project coordination, stakeholder communication, operational readiness tracking, and documentation management
• Prepare meeting agendas, minutes, presentations, reports, and business correspondence
• Coordinate cross-functional meetings and ensure follow-up actions are completed on time
• Act as a key point of contact for internal teams, corporate offices, external partners, and stakeholders
• Maintain confidential records, files, and business documents with a high level of professionalism and discretion
• Support onboarding activities and coordination of new team members during pre-opening
• Anticipate business needs and help ensure the smooth day-to-day operation of the leadership team

What We're Looking For

• Proven experience supporting senior executives or leadership teams
• Previous experience within hospitality, real estate, aviation, or multinational organisations is preferred
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Exceptional attention to detail and professional presentation skills
• High level of discretion, confidentiality, and emotional intelligence
• Strong communication and stakeholder management skills
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Word
• Experience supporting a hotel pre-opening project would be advantageous
• Familiarity with the Singapore business environment and stakeholder landscape would be advantageous
• Fluent in English

Why Join Us?

• Be part of a landmark hotel opening in Singapore
• Join a globally recognised hospitality group
• Work alongside an experienced hotel leadership team
• Gain unique exposure to the pre-opening journey of a new hotel
• Enjoy regional and international career development opportunities

Bring your organisation, energy, and attention to detail. Help shape the future of Avani Singapore.