Executive Assistant & Operations Support

FRASERS PROPERTY CORPORATE SERVICES PTE. LTD.; Singapore; On-site; SGD 80,000 - 110,000; Full time

Job summary

FRASERS PROPERTY CORPORATE SERVICES PTE. LTD. is seeking an experienced Executive Assistant to provide personalized secretarial and administrative support to a Senior Executive.

You will manage complex calendars, coordinate meetings and travel, prepare reports and presentations, and ensure efficient day-to-day operations in a fast-paced corporate environment. You will liaise with stakeholders, handle confidential documents, and assist with events and communications, while maintaining high

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Management, Communications, or a related field.
• Minimum 5-8 years of experience providing executive, secretarial, or administrative support to senior-level executives.
• Proven ability to manage multiple priorities, maintain confidentiality, and work effectively in a fast-paced environment.
• Excellent organizational and time management skills with strong attention to detail.
• Strong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other office productivity tools.
• Experience managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations.
• Ability to exercise sound judgment, discretion, and professionalism when handling sensitive information.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Demonstrated ability to coordinate events, meetings, and administrative projects effectively.
• Team-oriented mindset with excellent interpersonal skills and the ability to collaborate across departments.
• Flexible, resourceful, and adaptable to changing priorities and business needs.

Responsibilities

• Provide comprehensive secretarial, clerical, and administrative support to the Executive, including complex calendar management, meeting coordination, travel arrangements, expense processing, and memo drafting
• Manage and maintain familiarity with enterprise systems for invoicing and procurement
• Coordinate onboarding and offboarding logistics for new hires and departing employees
• Arrange business travel and ensure timely submission of related claims for approval
• Handle and safeguard confidential and sensitive documents
• Prepare professional PowerPoint presentations and visual materials for meetings and events
• Lead coordination efforts for townhalls, corporate events, and board meetings as required
• Monitor and maintain office supply inventory to ensure operational efficiency
• Serve as the first point of contact, managing incoming correspondence and phone inquiries with professionalism
• Plan and execute internal team events, such as conferences, team-building activities, and year-end celebrations
• Perform other ad hoc administrative tasks and projects as assigned by the manager

Skills

Calendar management

Communication skills

Organization & time management

Confidentiality

Multitasking

Microsoft Office Suite

Education

Diploma or Bachelor's Degree in Business Administration, Office Management, Communications, or a related field

Tools

Microsoft Office Suite

Job description

FRASERS PROPERTY CORPORATE SERVICES PTE. LTD. is seeking an experienced Executive Assistant to provide personalized secretarial and administrative support to a Senior Executive.

You will manage complex calendars, coordinate meetings and travel, prepare reports and presentations, and ensure efficient day-to-day operations in a fast-paced corporate environment. You will liaise with stakeholders, handle confidential documents, and assist with events and communications, while maintaining high